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HR and Admin Assistant

Bekaa

  • Organization: DRC - Danish Refugee Council
  • Location: Bekaa
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: Closed

DRC has been responding to various humanitarian crises in Lebanon since 2004, working with Palestinian, Iraqi and Syrian refugees. DRC received registration from the Ministry of Interior in 2011, and since then has focused primarily on responding to the Syrian refugee crisis in Lebanon and the resulting impact on Lebanese host community. DRC Lebanon’s focus is to ensure that we are able to respond to critical emerging humanitarian needs whilst improve the living conditions of displacement-affected populations and contribute to the achievement of durable solutions.   With an annual portfolio of $12million, and with approximately 200+ staff, DRC is focusing its response in protection and economic recovery (Ec-Rec) sector in Bekka, North Lebanon and Beirut. DRC is also contributing to the evidence base and coordination structures in country through our Evidence Generation and referral information management (RIMs) teams. 

About the job 

Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, request for contracts preparations, and staff leaves/attendance tracking. 

Your main duties and responsibilities will be:  

Human Resources 

  • Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.   

  • Monitor staff attendance and ensure that their leaves are submitted and filed on time. Ensure that leave, recruitment and training trackers, personel files are accurate and updated on a regular basis.  

  • Assist in communicating with interview candidates and scheduling for tests and interviews.  

  • Ensure new staff receive an appropriate orientation and induction and make sure the clearance and debriefing is carried out for exiting staff.   

Administration 

  • Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.  

  • Ensure payment of office and guest house bills are prepared and finalized in a timely manner.  

  • Organize and book venue for external meetings, conferences, trainings and workshops including refreshment and stationery.  

  • Ensure adequate office supplies is available  

  • Responsible for necessary repairs & maintenance in a timely manner in coordination with the Logistics staff.  

  • Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.  

  • Establish central mail recording system and filing system.  

  • Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract.  

 

About you 

To be successful in this role we expect you to have a Diploma in HR Management, Business Administration or equivalent professional qualification. Moreover, we also expect the following:  

Required  

  • Minimum 1 year's relevant work experience in similar field.  
  • Advanced English proficiency  
  • Fluency in local language  

In this position, you are expected to demonstrate DRC’ five core competencies:   

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.   
  • Collaborating: You involve relevant parties and encourage feedback.   
  • Taking the lead: You take ownership and initiative while aiming for innovation.   
  • Communicating: You listen and speak effectively and honestly.   

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. 

We offer 

Contract length: 6 months renewable based on performance and availability of funds 

Band/Level: I

Duty Station: Bekaa 

Start date: March 2022 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies. For questions regarding the vacancy please contact sama.kanaan@drc.ngo 

Application process 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: February 01, 2022 

For further information about the Danish Refugee Council, please consult our website drc.ngo

This vacancy is now closed.
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