Associate External Relations Officer (P-2)

Organizational Setting

The External Relations, Protocol, and International Cooperation Section is tasked to promote signatures and ratifications of the Treaty with the aim of achieving entry-into-force and the universalization of the Treaty.  At the same time the Section is tasked to arrange and coordinate outreach and education activities, as part of the integrated capacity building efforts of the Organization.

Reporting Lines

Under the supervision of the Chief, External Relations, Protocol, and International Cooperation Section, to: 

Duties and Responsibilities

1. Provide assistance to the Executive Secretary, the Director of the Legal and External Relations Division and other senior staff in their meetings with high-ranking governmental officials and delegations from those States assigned to the incumbent and their participation in high-level multilateral conference by preparing background notes, presentations and talking points as well as handling diplomatic communications with Permanent Missions and national authorities as necessary;
2. Provide analysis for attention and consideration by the senior staff of developments in the nuclear non-proliferation and disarmament regime within the contextual framework on matters related to the Treaty and the work of the Organization and develop and execute product-oriented strategies on ways to promote the universalization of the Treaty in its twenty-fifth anniversary year;
3. Liaise with assigned States Signatories, and non-signatories, as well as relevant regional and international intergovernmental organizations with the aim of promoting the goals of the Treaty and its entry into force universalization; prepare draft reports on meetings and ensure that follow-up action is taken;  
4. Assist in the development of proposals for organizing and implementing education and outreach activities with the aim of raising awareness and enhancing understanding of the Treaty and its verification regime, thereby contributing to efforts to facilitate the Treaty’s entry into force and universalization; 
5. Assist in organizing education and outreach activities as approved by the Section Chief and the Division Director, including the Science Diplomacy Symposium planned for the second quarter of 2022, and prepare reports on the results of those activities; 
6. Explore possibilities and develop proposals for increasing voluntary contributions for education and outreach activities, to be undertaken as part of the Organization-wide integrated capacity-building efforts, for consideration by the Section Chief;
7. Coordinate the activities of the interns, to support the objectives of the Section, and provide guidance and training to them as necessary;
8. Perform protocol duties as required;
9. Perform other duties as assigned.

Education

• University degree (Bachelor’s degree or equivalent) in political science, international relations, including non-proliferation and disarmament, or related field;

Work Experience and Qualifications

• At least two (2) years of relevant working experience, including experience through internships, part of which should preferably be in international environment;
• Experience in preparing analytical papers and reports on meetings and events;
• Some experience in assisting senior officials in multilateral diplomacy desirable;
• Some experience in project management desirable; and
• Familiarity with the workflow and the operation of the Legal and External Relations Division highly desirable.
   

Languages

• Excellent written and oral communication skills in English are essential;
• Knowledge of other official CTBTO languages is desirable.

Competencies

• Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. 
• Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. 
• Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. 
• Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. 
• Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. 
• Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. 
• Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect.; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients. 
• Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve. 
• Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

Duration of contract

The Temporary assignment is limited to a period of 130 working days (6 months).