HR Assistant

OBJECTIVES OF THE PROGRAMME

Within the Country Management Support Unit, to provide support and services in the preparation of pre-requisites and the initiation of Human Resources related transaction in GSM (position classifications, recruitments, appointments and change in status actions, use of Manager and Employee Self Service, conduct briefing on HR issues) to both managers and staff members to perform GSM transactions in accordance with WHO rules, regulations and policies.

DESCRIPTION OF DUTIES

The Human Resources Assistant reports to the Operations Officer, and perform the following GSM duties:

1. He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas:

• Initiate position actions (Position classification and reclassification actions);
• Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module;
• Contract Management (appointments, extension of appointments, separation actions) changes in status actions;
• Advise on possible reasons of HRAP rejections;
• Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);
• Provide support to Staff in the use of the staff self-service module (GSM end-users).

2. Monitoring and Reporting of HR Actions:
   • Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.
3. He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the RSU level;
4. Leave Administration;

The incumbent will serve as back up to the team members in similar or different positions within the RSU

REQUIRED QUALIFICATIONS

Education

Essential: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.

Desirable: Training in UN/HR systems is an advantage.

Experience

Essential:At least 8 years of experience in Human Resources and preferably with several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.

Desirable: Proven skills in drafting and editing required. Relevant experience in the UN Agencies and/or NGOs is an advantage. Experience in other areas such as Administration, Program Management, Travel and Procurement would be an asset

Skills

Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

Work requires the use of: word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; e-mail and scheduling software to improve communications both internally and externally; Oracle/GSM for administrative matters.

WHO Competencies

1. Communicating in a credible and effective way
2. Producing results
3. Fosters integration and team work
4. Moving forward in a changing environment

Use of Language Skills

Essential - Fluency in English