Material Inspector, Gaza Field Office - For Internal Staff Only

Org. Setting and Reporting

The Materiel Inspector is accountable and reports directly to Head Field Procurement Office and conducts asset & equipment checking, goods receipt & inspection, stock checking and survey & disposal in the Field and Headquarters or other Fields as directed.

Responsibilities

In accordance with established Agency policy and procedures, the ideal candidate:

• Goods Receipt and Inspection
• Inspects all goods and supplies delivered to the Agency’s’ warehouses with respect to quality and quantity; compares specifications recorded in ERP system to the specifications in the shippers’ documents for accuracy;
• Posts the inspection results and goods adjustments into the ERP system and certifies related invoices and shipping documents for payment;
• Controls surplus, obsolete or defective supplies; coordinates with procurement/port operation for further completion, replacement and/or insurance claims for shortage or defective deliveries;
• Prepares compliance reports and effectively supervises problem solving with suppliers and/ or end users.

• Stock Checking:
• Manages the quarterly stock take with all related implications and adjustment of any discrepancies; monitors stocks’ expiration dates and removes all surplus and defective items from shelfs. and checks item batches for medical supplies and food commodities;
• Ensures safe level of stock; no excess supplies kept and surveys of dormant and obsolete items;
• Conducts random inspections of cargo loaded on UNRWA trucks to ensure that cargo compliance with the Load Note(s);
• Ensures the quality and quantity of supplies being transported within the field;
• Ensures compliance with the agency standards of safety and security of goods;
• Monitors fuel consumption, arranges monthly inspection and stock control.

• Survey and Disposal
• Ensures appropriate write-off or disposal by destruction, sale or conversion to training media is initiated according to the disposal value;
• Ensures the appropriate destruction certificates, bills of sale or load notes are posted in the ERP and acts as a member of the destruction committee as required;

• Using the ERP system prepares reports related to his/her functions, and keeps the HFPLO informed of any outstanding, unresolved or delayed matters;

• Performs such other duties as may be assigned.

Competencies

Computer Skills
• Thoroughly competent in the use of personal computers, Microsoft Windows XP and MS Office applications, including email.

Analytical Thinking:
• Demonstrated ability to analyse situations to formulate conclusions and recommendations.
• Expertise including the motivation to expand and use technical knowledge or to distribute work related knowledge to others.
• Initiative for taking actions proactively and actually doing things and not simply thinking about future actions.
• Ability to understand and learn the power relationships in the Agency and in partner organisations.

Planning and Development:
• Identifies priority activities and assignments; monitors progress and adjusts priorities as required;
• Delivers agreed outputs within prescribed time, cost and quality standards;
• Actively seeks to develop one-self professionally and personally.

Education

University degree in a quality assurance, inventory or audit management discipline, business administration or related field and additional course work or training in asset and inventory management.

Work Experience

A minimum of four years’ in the supply operation or a similar field.

Possession of a valid manual driving license.

Languages

Excellent command of written and spoken English.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Conditions of service:
• Basic Salary: Monthly basic salary from $1,490.30; and monthly dependency allowance up to $123.25.
• Contract Duration: Three years including 1 year probation period.
• Leave: 36 days of annual leave for staff attending UNRWA duty stations with six-day working week. 30 days of annual leave for staff attending UNRWA duty stations with five-day working week.
• Pension: Provident Fund contribution (15.2% of basic salary paid by the Agency)
• Other conditions of service and benefits may apply.

Desirable Qualifications:
• Membership in an acknowledged quality assurance, audit or logistics institute;
• Familiarity with proprietary asset & inventory management computer applications;
• Thorough knowledge and understanding of institutional asset & inventory management processes, policies and procedures;
• Familiarity with shipping documentation, practices and procedures;
• Familiarity with survey & disposal procedures;
• Examining operations and procedures to assist in the formulating of policy and the developing and implementing new strategies and procedures.

Equivalency:
When the minimum requirements are not fully met, Field Director for Field Area staff and Director of Human Resources for Headquarters Area staff, in consultation with the concerned supervisor may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination

General Information:
This vacancy notice is open to internal candidates only.
As an Area post, preference will be given to local candidates already based in the duty station of the post.

UNRWA welcomes applications from qualified candidates with disabilities.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.
On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

N.B: The incumbents might be asked –when there is a need- to work on a part-time basis (not less than 50% of normal working hours).

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.