Project Management Support - Senior Assistant

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management

Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners’ programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.

UNOPS has signed an agreement with the United Nations to implement the activities for the United Nations Alliance of Civilizations (UNAOC)

The United Nations Alliance of Civilizations (UNAOC) was established in 2005, as the political initiative of Mr. Kofi Annan, former UN Secretary General and co-sponsored by the Governments of Spain and Turkey.

A High-Level Group of experts was formed by Mr. Annan to explore the roots of polarization between societies and cultures today, and to recommend a practical programme of action to address this issue. The Report of the High-Level Group provided analysis and put forward practical recommendations that form the basis for the implementation plan of the United Nations Alliance of Civilizations.

The United Nations Alliance of Civilizations Secretariat is based in New York and maintains a representative at the United Nations Office at Geneva (UNOG). The Alliance also maintains a global network of partners including states, international and regional organizations, civil society groups, foundations, and the private sector to improve cross-cultural relations between diverse nations and communities. In its 2006 report, the High-Level Group identified four priority areas for action: Education, Youth, Migration, Media. UNAOC project activities, fashioned around these four areas, which can play a critical role in helping to reduce cross-cultural tensions and to build bridges between communities. In UNAOC 2019-2023 Action Plan, the High-Representative identified additional priority areas for the work of UNAOC including mediation in identity-based settings, women as peace mediators and sports as a tool for peace and preventing violent extremism.

This is a position in UNOPS for supporting the implementation of UNAOC. The incumbent of this position will be personnel of UNOPS under its full administrative and financial responsibility.

Multimedia Communications Support:

• Assist with design, editing, and production of graphic materials to support online and offline communications;
• Provide assistance in the production of UNAOC communication products, including newsletters, brochures, website content, graphic cards, and other multimedia elements; 
• Assist with publishing articles, press releases, photos, graphics and multimedia elements on UNAOC’s websites, microsites, social media accounts, and other digital distribution channels;
• Provide videography and photography support during UNAOC events and activities;
• Record the High Representative’s video messages for his virtual interventions and edit the videos accordingly;
• Support communications projects as they arise, including conducting research and taking action where necessary; and
• Assist with research and event planning and production.

Project and Administrative Support:

• Provide support to the implementation of programmes and projects activities;
• Assist and provide administrative and substantive support in the organization of events, meetings, conferences etc.;
• Support in conducting research and collecting data as requested;
• Provide logistical and coordination support in the office as needed;
• Provide multimedia support to programming activities;
• Provide general administrative support including taking meeting minutes, setting up meetings and conference calls, etc.;
• Contribute to the overall work of the UNAOC Secretariat and take on additional tasks as and when needed.

• Secondary education/High school diploma is required.
• University degree (Bachelor’s or Master’), preferably in international affairs, political science, multimedia design, information management, information technology, international education, or other related fields , will be considered an asset and may substitute for some of the required years of experience.

Experience:

• Five (5) years of experience in the field of international development is required (1 year is required if a candidate holds a bachelor degree).
• Computer literacy with strong knowledge of Microsoft Office Suite;
• Experience with Adobe Creative Suite tools, including PhotoShop, Lightroom, InDesign, Illustrator, Premiere Pro, or  DreamWeaver;

• Experience in managing projects on peacebuilding/education, sports for development and peace and/or promoting youth media platforms is an asset;
• Familiarity with HTML and CSS an asset;
• Experience with social media campaigns and visual storytelling is an asset;
• Experience with photography, photo editing, and video editing preferred

Language:

• Fluently in English required with advance written and verbal skills; 
• Knowledge of other UN languages is desirable.

Others:

• Excellent organizational and communication skills; attention to detail; and determination to meet deadlines;
• Familiarity with the work of the United nations Organization, its mandate, main areas of focus, United Nations Bodies, etc.;
• Strong personal interest for issues related to multiculturalism; diversity and inclusion; identity; intercultural understanding and cooperation;

Contract type: Local Individual Contractual Agreement (LICA) Contract level: LICA-5
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.