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Programme Assistant, G5

Tashkent

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Tashkent
  • Grade: Administrative support - G-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

Background
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Project Co-ordinator in Uzbekistan (PCUz) covers all three dimensions and is composed of a team of 41 (4 international and 37 national) staff members. 
The incumbent will be assigned to the PCUz Human Dimension (HD) team to provide secretarial, administrative and programmatic assistance to the dimension. The Unit consist of  five staff: the incumbent, the Senior Project Officer, the National Project Officer, Senior Programme Assistant and the Programme Assistant.


Duties
Under the direct guidance and supervision of the Senior Project Officer and National Project Officer, the incumbent will perform the following duties:


Research and Analysis Functions
a) Undertakes researches for information on ongoing issues in Uzbekistan in the area of Rule of Law and Democratization from all available sources, including media monitoring, contacting relevant bodies to identify information relevant for all and follows relevant issues on a daily basis;
b) Communicates and co-ordinates internally, in all matters related to the HD, with all PCUz units, and externally, with NGOs, local and central governmental institutions, international organizations, and relevant OSCE Secretariat units as requested by the supervisor. Makes proposals on HD projects by ensuring that the Mission's policies and programmes are upheld and implemented;


Project Management Functions and Reporting
• The incumbent evaluates project proposals submitted to the PCUz on HD issues, assessing strengths and weaknesses, and provides the Senior Project Officer with recommendations on which proposals fall within the HD programme and should be considered for funding. The incumbent will use his/her knowledge of the human rights and rule of law situation and the needs for its development and local capacities to implement projects to make these assessments. The incumbent works with potential implementing partners on work plans, budgets and timelines, translating documents not submitted in English.
• The incumbent monitors implementation of projects, through regular visits, review of financial and programmatic reports and project deliverables. He/she produces project evaluation reports and provides implementing partners with suggestions on how to improve performance. He/she provides assistance to implementing partners in project management and financial planning through meetings and in writing.
c) On behalf of the HD, the incumbent should be able to attend seminars, meetings and conferences issues and report on conclusions reached and recommendations made, if requested by the supervisors.


Administrative/Secretarial functions
d) Assists in organizing official visits and conferences; compiles background material and drafts papers for seminars and conferences; drafts as required correspondence, reports, evaluations, analyses and justifications, which may be of a confidential nature within the assigned area of responsibility;
e) Proactively co-ordinates with relevant PCUz units (in particular with FAU) and renders administrative support, such as raising PRs, ensures the availability of office supplies; arranges for the procurement of office and project material needed.
f) Makes appointments for the supervisor and maintains his/her calendar; arranges meetings (both online and offline); receives visitors, places and screens telephone calls and responds to routine requests for information; maintains a follow-up system on responses due, reminds the supervisor orally and in writing of the observance of deadlines; keeps the supervisor informed of any foreseen difficulties.
g) Maintains and updates files of reports, correspondence and other relevant material; keeps record of reports received; classifies and codes materials being filed.
h) Performs interpretations and translations from and to Uzbek, Russian and English as directed by the Senior Project Officer;
i) Administers official travel arrangements for the unit staff and sponsored travellers.
j) Performs other duties as assigned.


For more detailed information on the structure and work of the OSCE Project Co-ordinator in Uzbekistan, please see: https://www.osce.org/ru/uzbekistan. 

MINIMUM QUALIFICATIONS
- Secondary education supplemented by formal training in administration, logistics, accounting, project management;
- Minimum 4 years working experience in project management or programme implementation preferably in an international environment with some experience in reporting, interpretation and translation;
- Computer literate with practical experience in Microsoft packages;
- Excellent written and oral communication skills, English and Russian in addition to Uzbek. 

Remuneration Package:
OSCE salary scale for G5 Step 1 post is 11,304 USD per year (subject to change without prior notice, subject to social security deductions), tax-exempt. 
Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund. Appointments are made at step 1 of the applicable OSCE salary scale. 

If you wish to apply for this position, please use the OSCE’s online application link found under by 12 October 2021.
https://vacancies.osce.org/ 
The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

 

Additional Information
This vacancy is now closed.
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