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Programme Associate (P&IR)

Bogotá

  • Organization: UNDP - United Nations Development Programme
  • Location: Bogotá
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Poverty Reduction
    • Project and Programme Management
  • Closing Date: Closed

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

Job Purpose and Organizational Context

The current UNDP Strategic Plan 2018-2021, establishes as a vision for the organization to help countries achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for the sustainable development and creating resilience in the face of crisis and shocks. The foregoing, in response to the changing panorama of development and the evolution of the needs of the UNDP Partners. By 2021, it´s s expected for UNDP to 1) Strengthening its relevance as a trustworthy partner in a complex and changing development landscape, firmly committed to its mandate to eradicate poverty; 2) Be more agile, innovative and enterprising: an intellectual reference that assumes and manage the risks; 3) Be more effective and efficient in the use of resources to obtain results. In the same way, the following progress aims to be consolidated: 1) The eradication of poverty in all its forms and dimensions, and the maintenance of people outside poverty; 2) The acceleration of structural transformations for sustainable development, in particular through innovative solutions that have multiplier effects in all the Sustainable Development Goals; 3) The creation of resilience in the face of crises and disturbances, in order to safeguard the achievements made in terms of development. UNDP intends to strengthen the commitment to work in collaboration with governments, civil society and the private sector, in order to respond to the needs of the country.

Additionally, the 2021-2024 UNDP Country Program Document (CPD) seeks to support the efforts of the Colombian government for the transition towards peace, and the consolidation of its position as an upper-middle-income country through the following work priorities: 1) Stabilization of the policy: "Peace with Legality" 2) Migration as a factor of development and 3) Technical assistance as an accelerator for the achievement of the Sustainable Development Goals (SDG).

Within this framework, UNDP Colombia Office covering 28 departments in 319 municipalities, works in alliance with the Government - at the national and local levels - the private sector and social organizations in prioritizing actions that allow transforming living conditions of the most vulnerable populations. Currently, it faces challenges of national relevance, related to its contribution to the National Government, other agencies of the United Nations system and other counterparts, in matters that have to do with a scenario of implementation of the peace process in Colombia, attention to the pandemic COVID19 and other important initiatives for the country.

At the programmatic level, the office in Colombia is organized into two Clusters and five Portfolios that work in an articulated manner on different development initiatives: The Inclusive Sustainable Development Cluster groups together the Sustainable Development and Poverty and Inequality Reduction portfolios and the Cluster of Peacebuilding and Inclusive Governance that brings together the Democratic Governance, Peacebuilding and Crisis Response and Rule of Law Portfolios.

Under the overall guidance of the Deputy Resident Representative and direct supervision of the Programme Specialist (Poverty & Inequality reduction), the Programme Associate ensures effective delivery of the portfolio and supports programme implementation consistent with UNDP rules and regulations assuring accurate and timely management of programme and project financial data. Including review of finance budget, revisions/payments and compliance with UNDP obligations vis-á-vis counterparts and donors. This requires up-to-date knowledge and practice in budget planning and execution.

The Programme Associate works in close collaboration with the Management, Management Support, Operations, Human Resources, Service Center, Programme and project teams in the CO and UNDP HQs staff as required for resolving complex finance-related issues and exchange of information.

 

 

Duties and Responsibilities

Summary of Key Functions:

  • Support to management of the Poverty & Inequality reduction portfolio.
  • Administrative support to the Programme Unit.
  • Support to resource mobilization
  • Facilitation of knowledge building and knowledge sharing

 

1. Provides effective support to management of the Poverty & Inequality reduction portfolio focusing on the achievement of the following results:

  • Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
  • Provision of guidance to the executing agencies on routine implementation of projects.
  • Presentation of information for audit of NIM projects, supports implementation of audit recommendations.
  • Ensures that all relevant programme information/documents are filled in the appropriate UNDP filling system.

2.  Provides administrative support to the Programme Unit focusing on achievement of the   following    results:

  • Review of NIM projects Financial Reports and non-PO vouchers for development projects.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.

 

3. Supports resource mobilization focusing on achievement of the following results:

  • Analysis of information on donors, preparation of donor’s profile.
  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

 

4.Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.

 

 

Competencies

IV. Competencies and Selection Criteria

 

Description of Competency at Level Required

 

Core

 

Innovation

Ability to make new and useful ideas work

 

Level 3: Adapts deliverables to meet client needs

 

  • Interprets policies and guidance within context and applies with judgment
  • Anticipates obstacles and applies practical solutions
  • Continually seeks improvement and agility in service delivery  
  • Collaborates to improve methods and delivery

 

Leadership

Ability to persuade others to follow

 

Level 3: Proactively seeks and recognizes contributions of others

 

  • Actively engages teams and encourages dialogue within and across teams 
  • Determines appropriate resources, methods, partners, information and solutions

 

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves team in different stages of work and decision-making

 

  • Seeks and values other’s initiatives and expertise
  • Supervises teams with consistent direction and drives team engagement

Communication

Ability to listen, adapt, persuade and transform

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

 

  • Proactively expresses insights and/or questions in order to contribute to clarity, accuracy, and focus in one’s work
  • Speaks on behalf of team with professionalism and integrity consistent with UN values

 

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

 

  • Demonstrates commitment to clients and quality
  • Works to agreed goals dealing with challenges constructively
  • Responsible for project implementation and/or team deliverables
  • Ability to exercise sound judgement in delivering services and supervising teams

 

Technical/Functional

 

Building Strategic Partnerships

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Researches best practices and poses new, more effective ways of doing things
  • Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

 

Promoting Organizational Change and Development

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Documents ‘best practices’ in organizational change and development within and outside the UN system
  • Demonstrates ability to identify problems and proposes solutions

 

Design and Implementation of Management Systems

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Uses information/databases/other management systems
  • Provides inputs to the development of simple system components

 

Client Orientation

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly

 

Promoting Accountability and Results-Based Management

 

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Gathers and disseminates information on best practice in accountability and results-based management systems
  • Prepares timely inputs to reports
  • Maintains databases

 

 

 

 

Required Skills and Experience

Education:

  • Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

  • 6 years of progressively responsible administrative experience or programme experience is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
  • Experience in programme related functions within UNDP/UN Commons System is highly desirable

Language Requirements:

  • Fluency in English and Spanish

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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