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Supply Chain Officer - Logistics (Fleet and Maintenance)

Maiduguri

  • Organization: DRC - Danish Refugee Council
  • Location: Maiduguri
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Logistics
    • Transport and Distribution
    • Supply Chain
  • Closing Date: Closed

Position Title

Supply Chain Logistics Officer (Fleet and Maintenance)

Supervised by

Supply Chain Team Leader - Logistics

Reporting to

Supply Chain Team Leader - Logistics

Duty Station

Maiduguri, Borno State

Area of Operation

Nigeria

Employment Period

2 months with possibility of extension

Type of Contract (Expat/National/Trainee)

National

Salary & Benefits

BAND  NM-H

 

 

 

 

 

 

 

 

 

 

 

 

 

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC), and the Danish Demining Group (DDG), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

DRC seeks the services of a committed and competent Supply Chain Logistics Officer (Fleet and Maintenance) to join the Maiduguri team who will report to the Logistics Team Lead (Maiduguri & Yobe). The overall purpose of the role is to assist and enhance the activities of the Logistics team primarily in the area of Fleet/Vehicles, Generator and Facility management.

Maintenance, reporting and monitoring via a number of tools (MS Dynamics, G-Suite etc.) to ensure the most efficient use of all resources is crucial.

Due consideration must also be given to working in accordance with the DRC Operations Handbook and Program Manual with adherence to the donor guidelines.

Key Responsibilities

Responsibilities: (in bullet points)

1. Fleet/Vehicle Management:

  • Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation (log book, job/maintenance card, fuel voucher properly etc.) as detailed in the operational handbook
  • Provide periodical reports on fuel, maintenance and vehicle condition when due
  • Ensure good working conditions of owned and hired vehicle fleet
  • Plan, organize and manage the work of drivers to ensure work is accomplished
  • Oversee proper use of fuel cards/rations; maintain log and account for fuel and oil storage tanks
  • Obtain and maintain vehicle licensing, registrations and permits up to date
  • Carry out routine inspection of all vehicles in the fleet using the approved checklist and archiving same
  • Follow up and monitor the application of fleet procedures on sub bases
  • UNHAS booking coordination (chopper and fixed wing alike)

2. Facility, utility and maintenance:

  • Receive and treat requests from staff at both office and guest houses and resolve to closure
  • Track/report and study all requests to advise on the best way forward
  • Track all expenses and provide periodical reports
  • Maintain, monitor and report on all generators, vehicles, alternative energy and other machinery
  • Ensure proper energy management across all locations is achieved
  • Monitor generator use, reporting, fuel and maintenance

3. Support other logistics related operations as may be delegated time to time

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience and technical competencies: (include years of experience)

Essential:

  • Minimum of University degree in Economics, Finance/Accounting or Business Administration.
  • Minimum 3 years of international practical experience in financial management
  • Proven experience in managing large budgets.
  • Competence in providing technical guidance and training.
  • Ability to prepare basic training modules on Dynamics, accounting, and finance management.
  • Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in Excel are required.
  • Proficiency (written and spoken of the English language.
  • Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels.
  • Proven significant financial management experience.

Required Skills & Qualities

Essentials

  • At least 2 years’ experience in logistics, especially fleet management.
  • Driving license
  • Excellent computer skills in MS Word & Excel
  • Excellent communication skills (oral and writing) 
  • Professional fluency in English and Hausa

Education

  • Bachelor’s degree in Logistics, administration, business, IT, Engineering or other relevant fields
  • Certifications in Logistics, Fleet and relevant areas in Supply Chain Management

Desirable:

  • Flexible & willing to work in a remote setting & to travel to other field locations.
  • Experience with standard procurement procedures and documentation.  
  • Experience with construction and site project management.
  • Experience working with electronic vehicle tracking platforms
  • Basic to intermediate experience with DIY domestic repairs, auto mechanics and or electrical installations/repairs.
  • Experience working in an (I)NGO

Conditions

Availability: Latest 15. Oct.2021

Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment.

The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

How to apply

The position is for NIGERIAN DRC NATIONALS STAFF ONLY.

  1. Application Process

Are you interested? Then apply for this position online: www.drc.dk/about-drc/vacancies/current-vacancies. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

Applications close on the 7th of October 2021 at midnight (GMT-time). Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.      

   

 

This vacancy is now closed.
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