Logistics and Institutional Coordinator- Sarajevo

Background

Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality. More information about the N-PSA is available here [link to the N-PSA POPP https://bit.ly/3gaGFud).

The project intends to prevent the release in Persistent Organic Pollutants (POPs) in the chemistry initiatives in the industry and agriculture along with destruction of identified POPs environment through the improvement of health care waste management, implementation of green waste stockpiles.

The following POPs will be targeted by the project: Dioxins (PCDD/F) released by unsafe incineration of medical waste and empty pesticide containers, POPs substances listed under Stockholm Convention (SC) on Persistent Organic Pollutants used in the manufacturing of plastic products, with special reference to plastic use in articles exposed to sources of heat; and polychlorinated biphenyls (PCBs) existing in the dielectric fluid of electrical equipment, and obsolete POPs stockpiles/materials.

All these substances pose a global threat to the environment and human health due to their long persistence in the environment, their long term and cumulative toxic properties, and their capacity to bioaccumulate in living organisms.

The overall objective of the project is to reduce risk for people’s health and the environment through the prevention of U-POP releases, shifting from POPs toward non-POPs chemicals in the plastic industry, and sound destruction of at least 50 tons of POPs waste.

The incumbent will be responsible for providing logistic and coordination support to the Project Manager to ensure smooth implementation of the Project.

The objective of the assignment is thus to provide support in coordination of activities related to all activities in the POPs project to be implemented in cooperation with partners and stakeholders in Bosnia and Herzegovina. In addition, the incumbent will help make best use of existing resources and improve planning and information exchanges among relevant government departments, ministries, private companies, industries,  wider public and NGOs.

This will ensure that specific micro local experiences and information are included into the process of collecting necessary data and strengthening the partnerships with relevant project beneficiaries. 

The purpose of the assignment is to better coordinate activities to avoid duplications in filed and to set the scene for further cooperation with project beneficiaries and stakeholders through enhanced cooperation with one of the principle partner authorities on entity level and level of BiH. The incumbent is expected to liase the relevant Ministries in ensuring sustainability of project results, coordination of project deliverables between the relevant ministries and other relevant institutions, along with private companies, industries,  wider public and NGOs. 

Duties and Responsibilities

As part of this assignment, the incumbent will help coordinate the implementation of project-related activities with the relevant ministries and other relevant institutions, along with private companies, industries, wider public and NGOs.

Through his/her continuous presence and/or communication with the relevant entity ministries, the incumbent will perform the following tasks:

1. Data collection and data management related to POPs project activities;
2. Coordination of activities related to POPs project;
3. Collecting information in the field related to project activities and assisting in formulating follow up activities and linking it with ongoing and future initiatives related to environmental protection and management of chemicals and waste
4. Analysing possibilities for improved cooperation with industrial sector.

Task 1: Data collection and data management related to POPs  project activities:

• Collect procurement-related information data,
• Conduct ad hoc analyses and prepare reports related to POPs project activities
• Synthesize existing findings and disseminating this into formats tailored to government and donors;
• Produce and coordinate easy-to-use communication material including data graphs and charts;
• Support building and maintaining databases to store collected data;
• Secure information by completing data base backups.

Task 2: Coordination of activities related to POPs project:

• Become acquainted with all government and non-government stakeholders relevant in the implementation of the POPs project;
• Coordinate the realization of all project activities related to collection of data for POPs  project ;
• Coordinate activities of all relevant institutions and administrative bodies related to collecting necessary data;
• Support preparation of briefs on project achievements.
• Produce final report outlining all major interventions undertaken in the course of the consultancy.

Task 3:  Collecting information in the field related to project activities and assisting in formulating follow up activities and linking it with ongoing and future initiatives related to environmental protection and management of chemicals and waste

Task 4:  Analysing possibilities for improved cooperation with industrial sector.

The incumbent will be paid bi-monthly.

Institutional Arrangement

The incumbent will report directly POPs Project Manager. 

Competencies

Core Behavioural Competencies:

a) Achieve Results:

• Demonstrate focus on achieving quality results and impact
• Efficiently establish appropriate plans and resources for self and others to  accomplish goals

b) Think Innovatively:

• Propose new ideas, approaches, and solutions to problem solve.

c) Adapt with Agility:

• Seamlessly adapt to working within new situations or contexts, with new people, and in different ways
• Be comfortable with ambiguity and effectively managing multiple demands

d) Act with Determination:

• Pursue everything with motivation and drive
• Demonstrate courage, self-motivation, and initiative to act on opportunities without being prompted by others

e) Enable Diversity and Inclusion:

• Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people
• Fully accept and value all people, creating an inclusive environment
• Understand that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.)
• Understand and appreciate issues from the perspective of others
• Treat everyone fairly and equally
• Demonstrate honesty and transparency

Cross-Functional Competencies:

a) Business Acumen and Commercial Thinking:

• Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome

b) Negotiation and Influence:

• Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations

c) Communication:

• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

People Management Competencies:

a) Demonstrate Empathy and Emotional Intelligence:

• Read a group’s emotional currents and power relationships, identifying influencers, networks, and organizational dynamics; adapt leadership styles at the appropriate times
• See the positive in people, situations, and events

Technical Competencies:

a) Legal:

• Knowledge of applicable legal framework

Desired additional skills and competencies:

• Proven track record in data collection and analysis methodologies;
• Proven ability to conduct desk research and needs assessments;
• Excellent writing, editing and communication skills. 

Required Skills and Experience

Min. Academic Education:

• University Degree in engineering or environmental related studies;
• High school with additional three years of experience may be accepted in lieu of University degree

Min. years of relevant Work experience:

• Minimum 4 years of relevant experience (7 years with high school)
• Experience in working with institutions on all administrative levels in BiH with jurisdiction in environmental protection, waste management and chemicals
• Experience in projects implemented in Bosnia and Herzegovina related to environmental protection, waste management and chemicals

Required Language(s) (at working level):

• Knowledge of English language would be considered as an asset

The following documents shall be required from the applicants:

1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
2. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.