Administration Associate, SC6 _ CERFAM Abidjan

👉 Vacancy announcement n°: 149942

📢 Title of Post: Administration Associate

📌 Contract Type: Service Contract

⭐ Grade: L6

⚡ Duty Station : CERFAM _ Abidjan, Côte d’Ivoire

▶ Duration : 11 mois

SAVING & CHANGING LIVES ❤

Make a difference, the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

GLOBAL COMMUNITY 🌍

Build bridges that unite people across the world. Being part of a global, diverse, and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

UNLIMITED POSSIBILITIES 💡

Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

Join us to make a difference!  For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/

1. ABOUT WFP AND CERFAM

The World Food Program (WFP) is the largest humanitarian agency fighting against hunger in the world. WFP works for a world where every man, woman, and child has constant access to enough food to lead a healthy and active life.

The Regional Center of Excellence against Hunger and Malnutrition (CERFAM) is the result of a partnership between the Government of Côte d'Ivoire and the World Food Program (WFP). CERFAM aims to support African countries in their national efforts to develop and implement sustainable policies and programs aimed at fighting hunger and eliminating all forms of malnutrition, in accordance with the United Nations 2030 Agenda and the African Union's Agenda 2063.

CERFAM aims to support and build on efforts to accelerate the achievement of SDG 2 while simultaneously responding to growing demands from national governments and regional institutions for capacity building, technical expertise, management of knowledge, and South-South cooperation, particularly in the areas of food security and nutrition.

2. ORGANIZATIONAL CONTEXT

WFP is recruiting an Administration Associate for the Regional Center of Excellence against Hunger and Malnutrition (CERFAM), based in Abidjan, Côte d'Ivoire.

At this level, the incumbent is expected to take responsibility for carrying out a range of activities in support of CERFAM requiring some interpretation of standard guidelines and practices. The incumbent should be able to recommend an action plan for the staff at different levels and should assign tasks to more junior colleagues.

3. ROLE AND RESPONSIBILITIES

1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
2. Responsible for provision of services such as facilities management, travel, protocol, and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informed decision-making and to support the effective and timely management of WFP resources.
4. Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems, and any operational issues addressed.
5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administrative services in the area of responsibility.
6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plans.
8. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

4. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day-to-day work.

• Has provided ad-hoc guidance to new staff members.

5. STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Language: Fluency in French and English (oral and written).

6. CLOSURE DATE: 28 SEPTEMBER 2021

QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

Only Ivorian nationals or holders of valid residence and work permits are eligible to apply for this position

Applications are to be submitted and received online and in English only.

WFP will apply a rigorous and transparent selection process including a thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment records, and language skills.

Only shortlisted candidates will be contacted.