Finance Assistant (Cashier) - Derek

RESPONSBILITIES

• Closely work with Finance Officer to ensure the best understanding and implementation of IRC Finance Policies and Procedures.
• Maintain the cash in office in a safe and proper way and ensure all information about cash is confidential.
• Receive cash from Hawalla agencies, and make sure all cash pieces of dollar have been received properly (stamped, no scratch, tidy, etc.)
• After receive cash an information to all PRFs requestors is required could call all suppliers and vendors to come for their payments and do reminder them each time required to mitigate cash risk
• Prepare cash requests per need in coordination with the line supervisor.
• Release payments that have all required approvals. Frequently review supporting documents in the cases of proceeding with any payment with missing of supporting documents \ information, he/she should take quick action and inform the head of finance department \ line Supervisor in Derek Office.
• Receive cash refunds from staff and charge them back to proper account codes, making sure that the receipt Voucher is signed by the prior and approved by the Finance Officer
• Pay out all suppliers, incentive workers, vendors, advances, salary of staff and deal with them in high performance of respect and integrity.
• Actualize from the beneficiary identities before disbursing as well as letter of delegations from staff or suppliers.
• Maintain cash tracking sheet on daily basis and keep the signed version in the cash count file by the end of the month.
• Do cash count on daily basis in proper and secure way and in the case of any contradictions, check all document and conduct cash count again if needed , and report that immediately to the head of finance department and or / line Supervisor.
• Ensure all documents are labeled as “PAID” once payment is cleared with vendors. & accept payments on the BVA online system once receive the final payment, in case of not receive payment to follow up with requester.
• Archive all finance document on daily basis and send original documents to Erbil per followed procedures on monthly basis in coordination with Transportation Team for safe and proper transition.
• Support Derek finance \ Erbil finance in providing any needed document for audit purposes or any other reason.
• Plan, organize and manage workload to ensure contribution of the IRC monthly finance reporting process is achieved in a timely and accurate manner
• Helping with finance office clerk work such as photocopying and scanning.