Beirut - Fleet Assistant SC4

- This position is open to qualified Lebanese candidates only. 
- Female candidates in particular, are encouraged to apply.
- Only shortlisted applicants will be contacted.

This Vacancy Announcement will close on 4 October 2021 at 11:59 PM Rome Time.

Contract Duration:
The Fleet Assistant will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance. 

Organizational background
Assisting more than 90 million people in 83 countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.
In Lebanon, WFP Lebanon provides humanitarian assistance to 1.4 million vulnerable people a month, in the form of unrestricted assistance in-kind and cash-based transfers. WFP supports as well Lebanese schools with school meals and also supports vulnerable households in protecting and improving their livelihoods through trainings and rehabilitation of local infrastructures. WFP also supports Lebanon’s National Poverty Targeting Programme, and Lebanon’s Emergency Crisis and COVID-19 Response Social Safety Net Project (ESSN)

To know more about WFP’s mission, please check the below video:
https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/ 

Job Purpose 
To support the Fleet Manager in daily transport requests, monitor the digital booking system and provide mobility solutions and support to staff members in Country Office.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within the assigned unit and under the supervision of the Fleet Manager and the overall supervisor of the Head of Administration, the Business Support Assistant will be responsible for the following duties: 

•    Receive and respond requests from other units to assign drivers for missions ensuring a proper rotation is always maintained within the driver pool. 
•    Reconcile the monthly fuel consumption for Vehicle.
•    Maintain updated individual files for all vehicles ensuring all required information is included. 
•    Verify all vehicle logbooks are properly filled. 
•    Follow up with insurance company in case of Accidents and monthly Renewals.
•    Follow up with Dubai Office regarding the new vehicle lease / insurance / request for additional equipment / Renewal of existing vehicles lease / shipment 
•    Request and follow-up on security clearances for field visits
•    Track drivers’ overtime records and issue reports as needed
•    Creating PR’s / Po’s for all the items related to vehicles / Support Service. 
•    Prepare all required reports and statistical information for the transport unit.
•    Coordinate with admin assistants in the field-on-field missions and UNIFIL clearances
•    Perform any other duty as required

Required Competencies: 
•    Positive Attitude
•    Problem Solving skills
•    Attention to detail
•    Financial awareness

Desirable Knowledge and Skills: 
•    Training and/or experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. 
•    Advance knowledge and training in Microsoft Excel for statistics and reports is an advantage.

Standard Minimum Qualifications:    

Education: Completion of secondary school education. University degree in the related functional area is desirable.

Experience:  At least three years of progressively responsible support work experience in general administrative or relevant work.

Language:  Fluency in both oral and written communication in Arabic and English. Fluency in French is an advantage.
 

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.