Senior IT Associate

This position is advertised open to internal and external applicants.

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Senior IT Associate

Organizational Setting and Work Relationships

Senior IT Associate is a technical position within the UNHCR operation. Direct supervision is normally exercised by an (Assistant/Associate) IT Officer. In locations without a professional IT supervisor, the incumbent must be able to work independently due to the technical nature of the work and liaise directly with regional and HQs technical units for problem solving and consultations. Main task of the position is to ensure routine functioning of the IT system within the country operation and assist the management to improve and refine it with the technical progress.

The incumbent has regular contacts with all staff members maintaining smooth and friendly relations with a high responsive attitude towards problem solving and finding solutions. S/he has also contacts with external parties such as contractors and suppliers of IT equipment and services.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

- Undertake needs assessment on site and installations of UNHCR Telecommunications equipment considering the overall IT strategy of the region, the operational needs and the security constraints.
- Install and configure the most appropriate type of UNHCR IT and Telecommunications systems (HF, VHF, UHF, Microwave Links, Telephony, satellite systems) to meet the needs of operations within the AoR.
- Ensure that the equipment under area of responsibility is in good working condition, by inspecting regularly the hardware and installations. If required, arrange promptly repairs or replacement as necessary according to established procedures.
- Maintain records of the installations and repairs/replacements done and keeps the supervisor fully informed on the status of the equipment.
- Provide the office, where equipment is installed, with full information for their asset management records.
- If applicable, keep a proper inventory level of all sites spares and return spare parts for repair/replacement;
- Monitor and maintain the LAN, Network Servers, Printers, LAN points, Hubs, Patch pane, etc. to prevent faults occurring.
- Add or remove users from the Network.
- Carry out minor hardware maintenance.
- Maintain up to date inventory of all infrastructure equipment under AOR.
- Carry out missions for new installations and routine maintenance tours of telecoms equipment.
- Maintains the VSAT Network and local PABX systems in the AOR.
- Undertake coaching, and training of IT staff and users. Draft procedures and instructions to promote a better understanding of the use of the IT equipment.
- Undertake upgrading of computers (Hardware, Software) in UNHCR offices to maintain current UNHCR standards and, subsequent installation of the new software platforms.
- Liaise directly with end users to clarify analyses and resolve reported issues, delivering high standard of customer services.
- Undertake other tasks or assignments within his/her area of competence as directed by Supervisor/Head of Service.
- Decide on appropriate resolution to incidents / problems.
- Escalate issues to supervisor if incident / problem cannot be resolved within scope of responsibility.
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.
(Field(s) of Education marked with an asterisk* are essential)


Certificates and/or Licenses
Satellite Communications;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Experience with PAMA satellite systems, PABX, Cisco routers and satellite modems. Knowledge of computer application packages.

Desirable
Hands-on experience with wireless and VoIP systems, electricity, generators, lightning protection an asset.

Functional Skills
*IT-Microsoft Office Productivity Software;
*IT-IT Radio Communications (HF, UHF, VHF);
TR-Training/Coaching/Facilitation;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.




All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Knowledge of any of the languages spoken in the countries covered by the Representation for Central Europe is an asset. Please also note that English is essential for this Job Opening.
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See below for this postion's Operational Context
======================================================================================================== Operational context

The UNHCR Representation for Central Europe covers 5 countries, namely the Czech Republic, Hungary, Moldova, Slovakia, Slovenia (and Belarus from 2022). The Representation is based in Budapest, Hungary. The Senior IT Associate is a technical position within the Admin Unit of the Representation and will report to the Admin Officer while also liaising directly with regional and HQs technical units for problem solving and consultations, due to the technical nature of the work.

To fulfil his/her functions, the Senior IT Associate will need to have an excellent understanding of current IT and telecommunications systems. This includes the selection, installation, monitoring and maintainance of computers, LAN, network servers, printers, etc. The incumbent will also liaise directly with end users, delivering high standard of customer service and escalating issues if the incident cannot be resolved in his/her scope of responsibility. S/he has also contacts with external parties such as contractors and suppliers of IT equipment and services.

The Senior IT Associate undertakes coaching and training of end users and drafts procedures and instructions to promote a better understanding of the use of the IT equipment.

The incumbent, in cooperation with the Protection Unit of the Representation, will maintain the border monitoring applications developed by the unit to meet the requirements of their data management needs, keeping in mind the sensitive nature and the security of the data involved.

The Senior IT Associate will assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information.

The incumbent compiles and explores data from all populations of concern. S/he supports the Programme Team and UNHCR¿s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems.

The incumbent will coordinate efforts to collect data, produce statistical reports, factsheets and other information management products, with the help of software such as Power Query, Power Bi, SharePoint and Kobo. The closing date is 4 October 2021.
The position number is 10024751.