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Supply Chain Manager

Khartoum

  • Organization: DRC - Danish Refugee Council
  • Location: Khartoum
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Managerial positions
  • Closing Date: Closed

Danish Refugee Council (DRC), one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Manager for its operations in Sudan. DRC has been present in Sudan since 2004 working across 4 area offices covering both immediate humanitarian needs but also engages in longer term development activities.

About the job
The Supply Chain Manager is responsible for the effective implementation of logistics/procurement systems and functions in Sudan with a particular focus on compliance to DRC’s Operations Handbook. The role has a country focus with oversight of procurements, fleet management, asset management and warehouse management. The post holder will also contribute to the role out of DRC’s ERP system Dynamics in Sudan.  The post holder has a technical line management responsibility for field bases supply and logistics staff.                                                         

About you -

To be successful in this role we expect you to -

Procurement Co-ordination
• Visit each procurement office to assess full compliance and implementation of Operations Handbook across all field offices
• Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers
• Provide remote support in ITB management (TOC report, technical analysis and contract award)
• Compile monthly reports received from field offices to provide country procurement reports to relevant managers
• Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff.
• Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
• Ensure implementation of CAST/audit recommendations relating to logistics/procurement. 

Fleet management
• Ensure compliance and implementation of Operations Handbook across all field offices.
• Provide monthly comprehensive country reports on fleet management (costs) to SMT.
• Advise on any increase/improvement of fleet capacity in country.

Asset Management
• Ensure compliance and implementation of Operations Handbook across all field offices.
• Provide monthly comprehensive country reports on Inventory/Assets to SMT.
• Implement any available tools to improve the inventory management.
• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval.

Inventory and Warehouse Management
• Ensure compliance and implementation of Operations Handbook across all field offices.
• Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand).
• Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval

DRC Dynamics ERP System
• Ensure proper application of ERP supply chain processes in Sudan
• Apply reports and data analytics from ERP supply chain system to improve supply chain performance                            
As Manager the post-holder is responsible for the following:
• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC
 

Required

  • Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management and asset management in at least 3 different humanitarian contexts for an INGO
  • At least 3 years' experience with people management
  • Master's degree in e.g. Logistics and/or Supply Chain Management or equivalent certificate in Humanitarian Logistics/Supply Chain, etc
  • Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)
  • Knowledge and experience of dealing with service providers and contractors’ management
  • Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
  • Experience with standard procurement procedures and documentation.  
  • Experience with auto mechanics or electrical installations 
  • Willingness to travel to remote field bases in often insecure areas
  • Full professional proficiency in English
  • Fluency in Arabic is a strong added value 

 
In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

 

We offer

Contract length: 24 months

Band: F

Designation of Duty Station: Khartoum, Sudan

Start date: Immediate

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment.

 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 7 October 2021

For further information about the Danish Refugee Council, please consult our website drc.ngo.       

This vacancy is now closed.
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