Recruiter

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1. Organizational Setting

The post is located in the HR Planning Section of the Human Resources Management Department. The HR Planning Section is responsible for ensuring that WIPO can achieve its mission by having the right people with the right skills and competencies in the right place at the right time.  This is achieved through\:  supporting managers in the design and implementation of HR plans within the results-based management (RBM) framework; recruiting new staff with the skill and abilities that the Organization will need in the future; and helping managers in job design in order to ensure we make the most efficient use of our resources.

2. Purpose Statement

The incumbent is required to perform a variety of office and HR related tasks to support the HR Planning Section staff in the areas of planning, recruitment, selection and outreach.

3. Reporting Lines

The incumbent will work under the supervision of the Talent Acquisition Manager and work closely with the Talent Business Partners.

The incumbent will perform the following principal duties\:
 

a.   Serve as Secretary on Appointment Boards;  this includes convening meetings, arranging interviews, tests and assessment centers, distributing information on the relevant policies and procedures to Board members, preparing and distributing files for the Board's consideration, proposing interview questions and tests, recording the proceedings, maintaining records, carrying out reference checks and preparing the Board's final report.
 

b.   Provide administrative and logistical support on the recruitment and selection process for temporary and fixed term staff; this includes processing applications, carrying out pre-screening based on eligibility criteria coordinating as applicable with the hiring manager, corresponding with candidates, organizing tests and interviews, including travel arrangements where required.  Process related administrative and financial transactions (Daily Subsistence Allowance (DSA), Travel Arrangements (TA) etc.), and monitor and follow up on required administrative actions. Assist with candidate outreach by drafting job slots, targeted campaigns on LinkedIn, other appropriate communication channels, and assisting with searching for candidates for specific profiles.  Providing administration and logistical support to the participation in outreach events such as presentations, webinars and career fairs (virtual and face-to-face).
 

c.   Manage the generic email box (erecruit@wipo.int) reply to general queries (email, telephone), provide helpdesk service and information to internal and external applicants and follow up if required.  Develop procedures to facilitate the processing of these requests and to improve the service to the customer.
 

d.   Produce various reports from the electronic recruitment system, including the following regular reports\: 1) the candidate matrix upon the closing date of each vacancy announcement and 2) the dashboard of ongoing recruitments on a weekly basis for the Head of HR Planning and Talent Acquisition Manager. Proactively propose and generate other reports relevant for the HR Planning team.
 

e.   Provide general office support to the HR Planning Section.  Support includes the drafting of official and routine and non-routine administrative correspondence, organization of meetings and travel of Section staff, preparation of documents, replenishment of office supplies, maintenance of Section's absence calendar, creation of purchase requisitions, processing payments for all HR Planning suppliers and other tasks needed to ensure the smooth functioning of the Section.  Provide support to the Talent Acquisition Manager in the management and coordination of the Junior Professional Officer Program.
 

f.      Provide assistance on the functions of other support staff in the Section during peaks in workload and in times of absence. Perform other job-related duties as required.

Education (Essential)

Completed secondary education with relevant diploma.

Experience (Essential)

At least five years of relevant work experience in the area of human resources, administrative and/or office support. At least two years of experience in recruitment.

Experience (Desirable)

Experience with and knowledge of an ERP system, preferably PeopleSoft.

Language (Essential)

Excellent written and spoken knowledge of English and good knowledge of French.

Language (Desirable)

Knowledge of other UN official languages.

Job Related Competencies (Essential)

Ability to provide excellent client service, proposing solutions and innovative ideas whilst remaining within the applicable rules, regulations and procedures.

Ability to work as part of a team and with a minimum of supervision.

Demonstrated initiative and ability to anticipate needs and take a proactive approach. 

Accuracy and attention to detail.

Ability to multitask and prioritize work effectively.

Absolute discretion in dealing with confidential matters. 

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity. 

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint), of social media in an outreach contexts well as the ability to adapt quickly to new tools.

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.

Annual salary (Net of tax)\:  75,234 CHF  

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Initial period of one year, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

Dependency allowances

7,939 CHF per year for dependent spouse;  6,398 CHF per year for each dependent child.

Language allowance

Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish\: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them.  The allowance is not payable for the mother tongue or the main working language of the staff member.  The grant of this allowance is subject to examination.  

General Service posts are generally subject to local recruitment. Staff in the General Service category is recruited in the
host country or within reasonable commuting distance of the Headquarters.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff
Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and
underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented
Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any
other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or
termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an
identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational
qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list
updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural
Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates
may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional
references.

Additional background checks may be required.