Snr Resource Management Assc (Temporary Appointment)

This Job Opening is available to eligible UNHCR staff members and external applicants.
Candidates must be legally present in Hungary at the time of application, recruitment and hire. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Temporary Appointment for a period of 364 days Senior Resource Management Associate

Organizational Setting and Work Relationships

The Senior Resource Management Associate position is normally part of the Resource Management (RM) Unit within a Division or Regional Bureau. The incumbent covers entire resource management area, including providing of technical assistance in budget management of allocated resources (Ops, ABOD and Staffing), Programme (including direct and implementation through Partners), HR (for national and international regular, TA and AWF positions) and Administration. S/he works closely with the other members of the RM team and liaises with the relevant Services/Sections/Units within the Division/Bureau for both the monitoring and implementation of activities and budgets utilization. The incumbent also regularly liaises with the other technical Divisions as well as with Regional Bureaux or Country Operation. The position normally reports to a (Senior) Resource Management Officer and normally supervises some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Consolidate budgetary and financial information/analysis to assist the resource allocations at the Division/Bureau level, particularly in relation to Annual Programme Review and Mid-Term Review. 
- Participate in the Operational reviews and meetings to assist the Senior Managers in determining resource requirements for Admin and Operations under the Area of Responsibility (AoR) while taking into account budget ceiling and operational needs.
- Provide inputs and comments on the budgetary matters under ABOD and OPS during the Annual Programme and Mid-Year Reviews.
- Regularly update and maintain accurate budgetary and financial information records, i.e. expenditures, pipelines of submissions for the Budget Committee as well as the decisions of the Budget Committee to assist the efficient and accountable use of resources.
- Prepare project proposals and draft staffing submissions to the Budget Committee and notifications to the PBS for position changes.
- Prepare correspondence, reports, evaluations and justifications as required on HR and general administrative or specialised tasks, which may be of a confidential nature, within the assigned AoR.
- Regularly monitor budgetary trends (including expenditures, budget balances and spending authority under ABODs and OPS Projects) and report on cases of significant variances, particularly at year-end period to ensure full utilization of the available budgets and spending authority.
- Through the extraction and consolidation of data from MSRP, FOCUS, etc., assist in analysing progress against set targets.
- Periodically provide consolidated reporting and analysis on overall status of field operations¿ closure of projects, audit compliance and clearance of X21 balances, and monitor and report on progress made.
- Assist in identifying and addressing training and capacity-building needs in the areas of programme, resource and RBM, etc.
- Take up follow-up action with the Service/Section Heads for timely completion of performance evaluation reports of all Division's staff.
- Support the recruitment of GS staff including the preparation of vacancy notices, screening of applications, conducting tests on the required skills. Draft submissions for the Assignment Committee (AC).
- Support the recruitment of P staff and international consultants by organizing interview panels for advertised positions and assist in preparing interview questions and drafting of manager's views. 
- Prepare requests for temporary appointments, contracts and SALs extensions and draft appropriate recommendations to the AC and JRB if required.
- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their travel, if applicable.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
not applicable
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
not specified
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential:
Experience in progressively responsible functions in programme coordination/project budget analysis and programme evaluation. Excellent knowledge in UNHCR programme and resource management and exposure to provision of support services in an International Organisation.
IT affinity is essential.
Desirable:
UNHCR PM1 LP. Knowledge of PeopleSoft/MSRP, Focus and other system software used by UNHCR.

Functional Skills
AD-UNHCR Administrative/Secretarial procedures;
BU-PeopleSoft EPM/Budget;
IT-Computer Literacy;
MS-Drafting, Documentation, Data Presentation;
PG-Resource Planning; eg. FOCUS, Global Focus Insight;
IT-MS Office Applications;
PG-Programme Management (project formulation, programme cycles and reporting standards);
RM-Resource Management;
PG-Results-Based Management;
HR-Recruitment&Vacancy Management procedures;
MS-Provide support, advice, and guidance in the relevant field;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
Knowledge of English and/or UN working language of the duty station if not English.



All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies:
Managing Resources
Empowering and Building Trust

Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Technological Awareness Please also note that English is essential for this Job Opening.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== Operational context

The Snr Resource Management Associate leads the Innovation Service¿s Resource Management Unit, and is responsible for providing administrative & programmatic support and guidance to colleagues within the Innovation Service as well as across UNHCR¿s operations where the Service provides direct support. The role will be responsible for strengthening linkages between HQ entities, regional colleagues, and operations to provide administrative & programmatic support for the development of creative and innovative solutions. The role will also be responsible for all finance and HR related matters within the Innovation Service, supported by colleagues within the team and management. The closing date is 30/09/2021.
The position number is #29711

Temporary Appointment for a period of 364 days

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).