Beirut - Business Support Assistant (Protocol) SC4

- This position is open to qualified Lebanese candidates only. 
- Female candidates in particular, are encouraged to apply.
- Only shortlisted applicants will be contacted.

This Vacancy Announcement will close on 30 September 2021 at 11:59 PM Rome Time.

Contract Duration:
The Business Support Assistant (Protocol) will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance. 

Organizational background
Assisting more than 90 million people in 83 countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.
In Lebanon, WFP Lebanon provides humanitarian assistance to 1.4 million vulnerable people a month, in the form of unrestricted assistance in-kind and cash-based transfers. WFP supports as well Lebanese schools with school meals and also supports vulnerable households in protecting and improving their livelihoods through trainings and rehabilitation of local infrastructures. WFP also supports Lebanon’s National Poverty Targeting Programme, and Lebanon’s Emergency Crisis and COVID-19 Response Social Safety Net Project (ESSN)

To know more about WFP’s mission, please check the below video:
https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/ 

Job Purpose 
Support the Country Office Protocol Operations, particularly in the Port Operations, clearance of shipments and aviation cargo.

Key Responsibilities (not all-inclusive, nor exhaustive):
Within delegated authority and under the direct supervision of the Head of Administration or his/her designate, the incumbent will be responsible for the following duties: 
•    Draft letters to concerned government parties to secure entry permits to restricted areas such as Ports, Airports to facilitate WFP operations
•    Draft Special Permit requests, Declaration en Douane or any other clearance formality required for WFP shipments
•    Follow-up on the clearances of submitted applications with the relevant authorities for shipments or aviation cargo
•    Translate directives and communiques received from the government pertaining to the current situation
•    Support the logistics/port team in their official communication with the government for High level visits and meetings
•    Support the Admin Officer in updating the status of assets affected by the office explosion for Country Office and Beirut Field Office
•    Carry out Asset’s transactions on specialized platform as needed
•    Support in identifying the number of assets requiring replacement

Standard Minimum Qualifications: 

Education: Completion of secondary school education. Bachelor’s Degree in Business Administration or Translation and Languages is an advantage.

Experience: At least three (3) years of progressively work experience in Protocol, translation, or relevant fields.

Language: Fluency in both oral and written communication in Arabic and English. Fluency in French is an advantage.
 

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.