Project Coordinator

Location

Starting Date & Initial Contract Details

October 2021. Full time, 24 months.

Role Overview

Manage the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

Jonglei State is affected by multiple humanitarian crises including inter-communal violence, displacement, food insecurity, flooding, and locusts. In accordance with its humanitarian mandate, Medair has opened a new static site at Pibor to provide emergency health, nutrition, and WASH interventions in Jonglei State. The new project team will be tasked with scaling up emergency response over an initial two-year cycle, in Pibor Stabilization Centre and Gumuruk and Lekuangole Health facilities.

Our Culture

Key Activity Areas

Project and Base Setup

• Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs) in the new location. Complete Base set up with static office and residence facilities.

Project Management

• Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget.
• Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support relevant Project Manager(s) in day-to-day decision making.
• Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or GSO managers or to donors. Maintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions.
• Ensure complete and timely reporting of activities to Medair, donors, line managers, etc

Representation

• Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs) and represent Medair at meetings (e.g. state and local government, sector-coordination and security) to facilitate cooperation and partnerships.
• Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.
• Accompany donors on field trips and ensure programme details are transmitted in a professional manner.

Financial Management

• Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers in accordance with donor guidelines.
• Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations, making any budget adjustment recommendations to the Deputy Country Director, Programmes.
• Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.

Staff Management

• Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. Ensure that staff receive adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.
• Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team. Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Security Management

• Monitor and review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports to the Country Director.
• Ensure all staff members working for the designated projects and all visitors receive briefings and training in security topics. Oversee and monitor staff adherence to security protocols, including security incident reports.
• Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation. Train and support relevant Project Manager(s) in security planning, management, implementation and monitoring.

Quality Management

• Promote and use the Medair e-library, knowledge base, portfolio and operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration.
• Strong working knowledge of English (spoken and written).

What is the ROC and why is it required?

Experience

• 2 years post-qualification experience in a management position, preferably in a relief environment.
• Overseas work experience, preferably with a relief and rehabilitation NGO.
• Knowledge of Humanitarian Essentials, Sphere, CHS and international humanitarian guidelines and protocols.
• Advanced planning, assessment and analytical skills. Good report and proposal writing skills.