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Head of Accounts Receivable and Donor Reporting Unit

Budapest

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Budapest
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
    • Documentation and Information Management
    • Managerial positions
  • Closing Date: Closed

This Job Opening is available to eligible UNHCR staff members and external applicants. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Applicants must be nationals of Hungary, and be locally recruited within the country of their employment.

Effective date: 01/12/2021 Head of Accounts Receivable and Donor Reporting Unit

Organizational Setting and Work Relationships
The Accounts and Financial Service (AFS) of the Division of Financial and Administrative Management (DFAM) is responsible for the financial accounting and reporting of UNHCR in accordance with the Financial Regulations of the United Nations and the UNHCR¿s Financial Rules. AFS is located in UNHCR¿s Global Service Centre in Budapest and headed by a Head of Section who reports to the Deputy Controller in Geneva Headquarters. 
The Accounts Receivable and Donor Reporting (AR-DR) Unit of AFS accounts for the contributions that UNHCR receives and the collection of these contributions. In collaboration with the Department of External Relations (DER) and Field offices, the unit also prepares and reviews UNHCR¿s financial reports to donors, thereby assuring them that their funds have been properly used.  In addition, the unit issues miscellaneous invoices and books all cash received on UNHCR¿s HQ bank accounts.
The incumbent interacts with external and internal auditors and liaises with DER to provide information and clarify audit queries in respect of accounts receivable and voluntary contributions. The AR-DR unit staff members are guided by the incumbent in their frequent interaction with finance/administrative officers in field offices to provide support and advice on accounts receivable and donor reporting matters.
The Unit is split into two sub-units responsible for accounts receivable and donor reporting respectively.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- With respect to Contributions Revenue (cash and in-kind), Billing, other Revenue and Accounts Receivable:
  a. UNHCR¿s accounts are IPSAS compliant.
  b. Prompt and accurate month-end closures are performed.
  c. The year-end closure and preparation of the financial statements is carried out in a timely and accurate way.
  d. Prompt and accurate responses are provided to auditors (internal and external).
- All other incoming deposits on the HQ bank accounts are correctly treated.
- Guidance and support is provided to the field on all aspects of revenue recording and accounts receivable.
- Financial Reports to donors are prepared on time and in accordance with UNHCR¿s financial records. There are approximately 500-600 donor reports to issue, mostly within the first half of the calendar year.
- Working with DER and other stakeholders, establish and maintain efficient procedures to record contributions revenue and related AR transactions, in such a way that IPSAS-compliant financial statements can be prepared at the year-end with minimal need for manual intervention and analysis.
- Ensure that all transactions to be entered by AFS with respect to contribution revenue, billing, AR and all other incoming deposits on the HQ bank accounts are performed accurately and promptly.
- Ensure that the GL data is regularly and completely reconciled with Contributions Management, Billing and Accounts Receivable
- All relevant suspense accounts are reviewed regularly and that any necessary follow-up action is taken.
- Ensure regular review of aged receivables to identify potential collection issues in collaboration with DER and ensure that adequate allowances have been made.
- Be the subject matter expert on Billing and Receivables including the development of reports which facilitate monitoring and analysis of AR.
- Prepare and maintain high quality guidance materials for the field on relevant AR procedures.  Prompt support is provided to users either directly or via Global Service Desk.
- Review and clear financial reports to donors, prior to certification by the Head of AFS / the Deputy Controller.
- Ensure appropriate follow-up on issues of concern identified during donor report preparation and clearance.
- Review requests for refunds to donors and write-offs of accounts receivable submitted by DER. Prepare write-off cases for the MAWO (Monetary Asset Write-Off) process.
- Direct and supervise the work of colleagues within the Accounts Receivable and Donor Reporting sub-units respectively.
- Review and approve bills, journals and vouchers prepared by supervisees.
- Propose changes to existing procedures whenever scope exists to make these more efficient.
- Review and clear information to provide to the Board of Auditors.
- Make recommendations regarding the write-off of accounts receivable.
- Clear financial reports to donors.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education
Accounting,     Finance,         Public Administration
Business Administration,     Economics,  or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
professional qualification in accounting or finance (CPA/ACCA or equivalent)
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Working experience with accrual accounting (such as IPSAS or IFRS). Working experience with ERP such as PeopleSoft/Oracle Financial modules.

Desirable
Not specified

Functional Skills
IT-Microsoft Excel
FI-Application of Financial Rules, Regulations and Procedures
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== Nature of the Position


The Accounts Receivable and Donor Reporting (AR-DR) Unit of DFAM¿s Accounts and Financial Service accounts for the contributions that UNHCR receives and the payment of these contributions. In collaboration with the Department of External Relations (DER) and Field offices, the unit also prepares and reviews UNHCR¿s financial reports to donors, thereby assuring them that their funds have been properly used. In addition, the unit issues miscellaneous invoices and books all cash received on UNHCR¿s HQ bank accounts.

The Head of Unit (Accounts Receivable and Donor Reporting) interacts with external and internal auditors and liaises with DER to provide information and clarify audit queries in respect of accounts receivable and voluntary contributions. The AR-DR unit staff members are guided by the incumbent in their frequent interaction with finance/administrative officers in field offices to provide support and advice on accounts receivable and donor reporting matters. The closing date is 06/08/2021
The position number is #10012753

BENEFITS:Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF). Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members. Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
This vacancy is now closed.
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