Grade: IS - 2

Deadline:  22 July 2021 (11:59 PM KST)

Location: Songdo, Incheon, South Korea

Contract Length: 3 years

Entry Salary: USD 87,700

The mission of the Green Climate Fund is to assist developing countries to respond to climate change while bringing prosperity to their peoples. Established in 2010, the GCF invests in transformational climate projects in the developing world. The Fund makes an ambitious contribution to global climate action and channels significant financial resources into developing countries to help build low-emission and climate-resilient societies.  It is country-driven and undertakes actions that reflect the circumstances of each country concerned and its national aspirations. The GCF is a key enabler of the 2015 Paris Agreement on Climate Change. Since its establishment, the GCF has approved 190 projects in 123 countries and has committed USD 8.4 billion in climate finance. In addition, it has built up an extensive program to support developing countries to identify their needs, in particular, those who are most vulnerable to climate change impacts. The GCF’s diverse workforce is advancing its mission from its headquarters in South Korea. Our talented staff makes unique contributions to the Fund, enriching the institution through their combined expertise and professional commitment.

Position Objective

The Administration Officer is responsible for oversight of all administrative responsibilities of the GCF. This includes analyzing and reviewing existing administrative/protocol arrangements in place and recommending improvements.  Responsibilities include: support diplomatic protocol, management of immigration, customs and other registration requirements, act as liaison to embassies and host country agencies as it relates to the administrative relationship and HQ agreement requirements, and maintain consistent application of GCF procedures across divisions and staff.

Duties and responsibilities

Purpose

• Oversight and execution of all administrative responsibilities of the GCF;
• Manage administration staff and ensure strong execution, collaboration, innovation, and escalation as needed;
• Assist in the drafting, preparation and review of documents (policies, instructions, guidelines) related to Protocol, Administration, General Services;
• Analyze existing administrative/protocol arrangements in place and recommend improvements;
• Keep abreast of developments and regularly update GCF staff on protocol-related an/or GST administrative changes.

Engagement

• In conjunction with Division of External Affairs who hold the substantive relationship, develop strong working relationship with local authorities to support seamless execution of administrative responsibilities of the GCF and the activities as per HQ agreement and supplementary agreement and provide recommendation for GCF representation at local events which compliment GCF’s mandate;
• Support immigration, customs and other registration requirements;
• Represent GCF in meetings with peers e.g. UN DSS meeting;
• Close collaboration with divisions to maintain host country and agency relationships, including Corporate Security Sr Specialist, OHR, DEA, and OGC;
• Communication with senior management of significant changes in administrative relationships with host countries and embassies.

Delivery

• Support all administrative responsibilities of the GCF, including but not limited to protocol, immigration and KCDA management, working with local agencies to ensure strong symbiotic relationships with host country;
• Liaison with Embassies and other international organizations, including for special GCF hosted events;
• Update and maintain procedures documents, ensure continual employee training and education of all necessary administrative and/or protocol-related requirements;
• Assist in drafting and reviewing internal controls as it relates to administrative services.

Required experience and qualifications*

• Master’s degree in Business Administration or related field or a Bachelor’s degree with 2 additional years of experience;
• At least 4 years’ working experience in protocol practices with Governments, Embassies and International Organizations, together with progressively responsible experience in administration;
• Broad knowledge of diplomatic protocols and logistical / administrative assistance;
• Operational knowledge in office software tools (e.g. word processing, worksheets, database, etc.);
• Fluency in English and Korean is essential; knowledge of another United Nations language is an advantage.

 *The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references. Applications from women and nationals of developing countries are strongly encouraged.