Administrative Officer

OBJECTIVES OF THE PROGRAMME

The office of the Regional Director (RDO) has the overall responsibility for planning, execution and evaluation of WHO health programmes at the regional level as well as for the direction and management of the supporting administrative services.

DESCRIPTION OF DUTIES

Under the direct supervision of the Executive Officer to RD and overall supervision of the RD, the incumbent will perform the following specific functions:

1. Scrutinize, analyze and interpret, from an administrative standpoint, issues contained in the proposals/documents presented to the Regional Director, with a view to providing correct, relevant and valid information, along with solution-oriented suggestions to enable informed decision-making.

2. Ensure that information submitted to the Regional Director is complete in all respects; conforms to the existing rules, procedures and processes in vogue in the Organization. If needed, calls for additional information from the Department Directors and WHO Representatives and other support units.

3. Independently handle prescribed protocol issues befitting the Head of the Organization, while dealing with other Regional Offices, UN Agencies, International and Intergovernmental Organizations, Non-governmental Organizations, Donor agencies and other stakeholders, in particular, in relation to correspondence emanating from the Regional Director, and during the Regional Director's visits to countries, and for meetings with national and international dignitaries.

4. Accompany the Regional Director during country visits/other official duty travels, as directed, and take charge of all the administrative formalities to facilitate such visits; ensure follow up actions upto the extent of implementation of the decisions made during the Regional Director's meetings with the high level dignitaries in the countries.

5. Supervise the day-to-day functioning of the Regional Director's office, and provide guidance on complex and complicated administrative issues to the support staff, as well as staff in the Executive Management's offices to ensure smooth and expeditious implementation of all planned activities in a timely manner.

6. Prepare concise and precise briefs, with a high degree of independence and exercising good judgement, on specific issues and matters of sensitive and classified nature, as required by the Regional Director, focusing on the possible implications of these issues to the Organization as a whole.

7. Intervene and act as a go-between, on urgent and specific pending matters/issues, particularly of complicated and complex nature, involving various technical/support units and WHO Country offices, to facilitate resolving any problems/impediments hampering smooth and expeditious implementation of activities.

8. Provide administrative and programmatic support on specific and important matters as assigned by Director, Programme Management (DPM).

9. To provide assistance to the Regional Director, from time to time, on any other matters not explicitly included in the above duties.

REQUIRED QUALIFICATIONS

Education

Essential: University Degree in Public Administration, Social Sciences, or other related fields.
Desirable: Post-graduate degree/diploma in business/public administration or related fields

Experience

Essential: At least five years' experience in general administration areas as well as coordination and monitoring of programme implementation., including some years of demonstrated international exposure. Experience of working with WHO, other UN Agencies or other international organizations.
Desirable: Knowledge of WHO procedures, policies and practices in the field of management of general administrative and support services; familiarity with UN common system

Skills

Thorough knowledge of WHO goals, policies, its structure and functions, WHO's work and policies and processes. Excellent communication, writing and editorial skills. Good knowledge of relevant computer applications. Ability to produce results and work well under pressure.

Other Skills (e.g. IT): Proficient in MS Office Software applications, data analysis and technical presentations

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Beginners knowledge of Other UN language.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 62,120 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1807 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.
• The written test for shortlisted candidates will be tentatively be held in week starting 30 August 2021– 3 September 2021. Candidates are advised to make themselves available during that period

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.