Operations Manager (Finance, Administration and Logistics)

Responsibilities:

• Ensure that proper financial and accounting systems (Quickbooks) and procedures are operated and maintained at all program locations and are compliant with Malteser International policies and guidelines
• Ensure compliance with the financial and administrative requirements of donors (currently BPRM, German Government, UNHCR)
• Oversee the financial management including timely accounting and provide training and advice to program teams working closely together with line managers, administrators and logisticians
• Train and build capacities of national staff to ensure compliance with MI and donor guidelines
• Review workflows, individual capacities and responsibilities of the support team, as well as internal communication channels and lines and implement measures for strengthening the set-up and improve the interface between the support and the program management teams
• Train the team to analyze levels of expenditures against approved budgets and provide timely advice of likely over- and under-spends to program/project teams and ensure that they understand the implications for the implementation
• Enable staff to take on greater responsibility in the management of finance and administration through close evaluation and on-the-job trainings
• Plan, elaborate and review budgets, amendments, budget controls, forecasts and financial reports for donors, working closely together with the program teams
• Review and improve logistic and supply chain management procedures, as well as asset and stock management, with particular focus on medical stock management
• Review internal controls and audits and ensure that findings and recommendations are addressed
• Oversee human resource management including compliance with national staff policies, procedures and guidelines
• Review safety and security plans and protocols and update/ improve the existing mechanisms and tools

• Supervision of national implementing partners´ compliance of Malteser International policies and guidelines regarding Finance, Administration and Logistics
• Carry out regular monitoring visits at national partner offices and ensure a proper follow up of findings and recommendations

Qualifications:

• At least 2 years post qualification experience in financial, logistics, administrative and safety and security management
• In depth knowledge of financial control systems, accounting, budget planning and financial reporting in humanitarian aid projects, as well as logistics, supply chain and stock management
• Experience in administrative standards and requirements of donors (USAID/BPRM, UNHCR, and/or German government)
• Experience in project cycle management, office organisation and HR
• Good training/capacity building and management skills
• Strong initiative and leadership skills
• Good organisational skills, flexibility, diplomatic and negotiation skills
• Fully computer literate (Microsoft Office, accounting software), ability to implement new software packages in field locations
• Excellent written and spoken Spanish and English, French is an asset

Conditions:

• Start Date: September 2021
• Duty Station: Riohacha, Colombia
• Duration of contract: 12 months with perspective of extension
• Salary according to qualification and experience, health insurance support, 20 paid leave days per year

If you are interested in this position, please apply online at our job portal.