Programme Associate Key Populations
Harare
- Organization: UNDP - United Nations Development Programme
- Location: Harare
- Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
-
Occupational Groups:
- Administrative support
- Population matters (trends and census)
- HIV, Health and Development
- Project and Programme Management
- HIV and HealthManagement
- Closing Date: Closed
Background
Duties and Responsibilities
- Supports the Programme Officer in the planning, implementation and management of different KP – SW, MSM and Transgender - partners implementing the HIV/AIDS programme
- Prepares correspondence, reports, presentations and other written materials from oral instructions and written communication for the KP programme.
- Supports the coordination of review meetings with partners
- Supports the preparation of information for annual audit, annual and quarterly programmatic reports of the grant as well as end-of-grant reports for the KP programme.
- Supports the Programme Officer (HIV/AIDS) to track the implementation of the Detailed Implementation Plan (DIP) including support to KP SRs and SSRs to prepare monthly, quarterly, and annual workplans based on the DIP and monitor the timely implementation of the activities
- Undertakes field visits to provide support and supervision as part of capacity building to partners implementing the KP programme.
- Undertakes spot checks on approved training plans to ensure compliance, support the maintenance of a training database and participate in the assessment of the effectiveness of the trainings for the KP programme.
- Supports the review of quarterly and other reports submitted by KP SRs, document observations noted in the review, provide feedback to the partners, and follow up to ensure their implementation
- Participates in the development of appropriate data collection tools and M&E templates for the KP programme
- Supports partners to develop work plans and budgets, as well as prepare quarterly and annual reports for tracking KP program expenditures and performance.
- Assists in responding to general inquiries from the GF and LFA on both programme and M&E issues related to the KP programme.
- Ensures the creation of requisitions in Atlas for all travel and procurement planned under the project for the KP programme.
- Maintains the filing system to ensure safekeeping of confidential materials and proper record keeping for the KP programme
- Analyses information on implementing partners and preparation of implementing partners’ profile and database for the KP programme.
- Supports the Programme Officer HIV/AIDS in the organization of meetings with implementing partners for the KP programme.
- Assists in the development of materials for meetings, presentations, and workshops for the KP programme.
- Assists in the compilation, analysis, and summarizing KP programme data and generate the required charts and tables to inform decision making,
- Performs other tasks as required
- Supports Organization in trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sounds contributions to knowledge networks and communities of practice.
- Identifies and formulate lessons learned and document best practices from evaluations and studies to be integrated into project reports.
Competencies
Required Skills and Experience
- University Degree in Business or Public Administration, Economics, Political or Social Sciences.
- 7 years of relevant experience in HIV/AIDS is required and usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Relevant experience working with key populations required
- Strong writing, interpersonal and oral communication skills are important since the program associate must interact with personnel at all levels within the partners.
- Previous UNDP/GF experience would be an added advantage.
- Fluency in English with good verbal and written skills.
- Knowledge of the national languages would be an asset.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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