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Programme Associate Key Populations

Harare (Zimbabwe)

  • Organization: UNDP - United Nations Development Programme
  • Location: Harare (Zimbabwe)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
    • Population matters (trends and census)
  • Closing Date: 2021-06-23

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The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. 
The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance and supports the results of UNDP’s 2018-2021 Strategic Plan, focusing on seven outcomes including, strengthening institutions to progressively deliver universal access to basic services (Outcome 3). The HIV, Health and Development Group (HHD Group), within BPPS, is helping to contribute towards this outcome. The HIV, Health and Development Strategy 2016-2021: “Connecting the Dots” elaborates UNDP's work on HIV and health in the context of the 2030 Agenda for Sustainable Development. UNDP’s partnership with The Global Fund, makes a vital contribution to UNDP’s Strategic Plan, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind. 
UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP’s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels.
As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.  
In Zimbabwe, UNDP is the interim Principal Recipient (PR) for the HIV grant and is also providing Support Services (Fund Administration (FA)) to the Ministry of Health and Child Care (MoHCC) as the continuing PR for the tuberculosis (TB) and Malaria grants. UNDP-GF partnership under the 2021-2023 allocation aims to contribute towards the achievement of the vision and goals of Zimbabwe National HIV Strategic Plan, 2021-2025. For effective implementation of the Global Fund resources, UNDP Zimbabwe has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems, including the Solar for Health (S4H) initiative and monitoring and evaluation. The GF resources are implemented in accordance with UNDP rules, policies and procedures, the grant confirmation, corporate agreements with the GF and in close coordination with the national partners, including the National AIDS Commission (NAC), MoHCC, national disease programmes, NatPharm, NGOs, CSOs, communities, technical partners, UN entities and the Global Fund (Local Fund Agent) and Country Coordinating Mechanism.  
In order to provide strategic planning, programmatic and operational management and oversight to the GF portfolio to achieve the defined programme goals, targets and effective delivery and quality services, a dedicated Project Management Unit (PMU) has been established.
Under the guidance and direct supervision of the Programme Officer – HIV, the Programme Associate – KP supports the planning, coordination, implementation and monitoring and evaluation of the KP programs namely, Sex Workers (SW), Men who have sex with men (MSM), and Transgender (TG) community. The position will support the Program Unit of the PMU for the effective management of the HIV grant.

Duties and Responsibilities

Provides support to the Programme Unit focusing on the achievement of the following results in the HIV/AIDS Grant:
  • Supports the Programme Officer in the planning, implementation and management of different KP – SW, MSM and Transgender - partners implementing the HIV/AIDS programme 
  • Prepares correspondence, reports, presentations and other written materials from oral instructions and written communication for the KP programme.
  • Supports the coordination of review meetings with partners 
  • Supports the preparation of information for annual audit, annual and quarterly programmatic reports of the grant as well as end-of-grant reports for the KP programme.
  • Supports the Programme Officer (HIV/AIDS) to track the implementation of the Detailed Implementation Plan (DIP) including support to KP SRs and SSRs to prepare monthly, quarterly, and annual workplans based on the DIP and monitor the timely implementation of the activities
  • Undertakes field visits to provide support and supervision as part of capacity building to partners implementing the KP programme.
  • Undertakes spot checks on approved training plans to ensure compliance, support the maintenance of a training database and participate in the assessment of the effectiveness of the trainings for the KP programme.
  • Supports the review of quarterly and other reports submitted by KP SRs, document observations noted in the review, provide feedback to the partners, and follow up to ensure their implementation
  • Participates in the development of appropriate data collection tools and M&E templates for the KP programme
  • Supports partners to develop work plans and budgets, as well as prepare quarterly and annual reports for tracking KP program expenditures and performance.
  • Assists in responding to general inquiries from the GF and LFA on both programme and M&E issues related to the KP programme.
Provides administrative support to the Project focusing on achievement of the following    results:
  • Ensures the creation of requisitions in Atlas for all travel and procurement planned under the project for the KP programme.
  • Maintains the filing system to ensure safekeeping of confidential materials and proper record keeping for the KP programme
  • Analyses information on implementing partners and preparation of implementing partners’ profile and database for the KP programme.
  • Supports the Programme Officer HIV/AIDS in the organization of meetings with implementing partners for the KP programme.
  • Assists in the development of materials for meetings, presentations, and workshops for the KP programme.
  • Assists in the compilation, analysis, and summarizing KP programme data and generate the required charts and tables to inform decision making, 
  • Performs other tasks as required
Ensures facilitation of knowledge building and knowledge sharing in the PMU focusing   on achievement of the following results:
  • Supports Organization in trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sounds contributions to knowledge networks and communities of practice.
  • Identifies and formulate lessons learned and document best practices from evaluations and studies to be integrated into project reports.


Ability to make new and useful ideas work
Level 3: Adapts deliverables to meet client needs
Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others
People Management
Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation 
Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
Health and Development
Understanding and practical experience of issues related to health and development social determinants of health and the ability to apply them to strategic and/or practical situations
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Monitoring and Evaluatio
Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Project Management 
Ability to plan, organize and control resources, procedures and protocols and to achieve specific goals
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Capacity Development
Ability to strengthen and maintain the capabilities of individuals, societies, organizations and governments to set and achieve development objectives over time
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Knowledge Management
Ability to efficiently handle and share information and knowledge
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Required Skills and Experience

  • University Degree in Business or Public Administration, Economics, Political or Social Sciences.
  • 7 years of relevant experience in HIV/AIDS is required and usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems. 
  • Relevant experience working with key populations required
  • Strong writing, interpersonal and oral communication skills are important since the program associate must interact with personnel at all levels within the partners. 
  • Previous UNDP/GF experience would be an added advantage.
Language Requirements
  • Fluency in English with good verbal and written skills. 
  • Knowledge of the national languages would be an asset.


Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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