By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Management Support - Associate (INTERNAL)

Kyiv

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Kyiv
  • Grade: Administrative support - LICA-6, Local Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: Closed

Background Information - Job-specific

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions. Our mission is to help people build better lives and countries achieve peace and sustainable development.  Our partners call on us to supplement their own capacities, improve speed, reduce risks, boost cost-effectiveness and increase quality.

UNOPS Ukraine office was established in April 2017 and it provides a broad spectrum of services to the Government and people of Ukraine. Those include, but are not limited to, procurement, project management, infrastructure, human resources management, implementation of technical assistance and humanitarian projects. Our donors have been the Government of Ukraine, European Union, USAID, Canada, Japan and other UN agencies. 

KIYO: Humanitarian Medical Assistance to Ukraine project

Overall Objective:

  • To improve the quality and performance in healthcare facilities in the Military Medical Clinical Centres under the Ministry of Defence of Ukraine (MoD), enabling more efficient treatment of patients and a more professional working environment for the medical staff.

  • To strengthen health systems in response to COVID-19 and safeguard people from the Epidemic.

  • Specific activities: Procurement of three electrosurgical systems for laparoscopy for the MoD Hospitals in Mariupol, Odessa, and Irpin; Procurement of two video endoscopic systems for the MoD hospitals in Lviv and Dnipro; Procurement of three mobile X-ray machines for the MoD hospitals in Dnipro, Mariupol, and Odessa; Procurement of clinical training services by using computed-tomography (CT) scanner and the digital X-ray system.

Functional Responsibilities

1. Management Support
  • Monitors team performance against service agreements with clients, and client satisfaction
  • Maintains professional relationship with the business community, civil society organizations and other local stakeholders within the Project’s area of responsibility.
  • Contributes to development of the Project reports and analysis
2. Project Support
  • Supports the Project in administration, contract management, monitoring, evaluation and reporting of activities.
  • Provides technical assistance to the Project beneficiaries and Recipients in order to ensure fulfilment of products’ quality criteria, enhance outcomes and address sustainability.
  • Provides inputs to Project work, financial, and procurement plans.
  • With guidelines from the Support Services team and the Project Manager, follows-up and if needed contributes to development of documentation required for procurement processes and engagement of consultants.
  • Contributes to identification and assessment of risks and implements mitigation measures in accordance with the Risk Management Strategy.
  • Drafts inputs for the reports as envisaged by the Project’s Description of Action, while in particular considering progress against the indicators in the Result’s framework matrix.
  • Contributes to the identification and sharing of the Project’s lessons learned and best practices.
  • Contributes to efficient and effective use of Project and UNOPS tools for monitoring of project performance, outputs and benefits.
  • Provides support to the Project communication and visibility activities
  • Supports the processing of invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
  • Monitors the project expenditures against forecasts.
  • Performs receipt, review, logging in and routing incoming communication/ requests/ invoices.
  • Drafts reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.
  • Drafts written responses to queries from internal and external clients regarding project matters.
  • Drafts letters, memoranda, emails, etc.; monitors progress and liaise with vendors during the entire project cycle.
  • Performs receipt of goods, equipment and services in view of obtaining a proper delivery report, RIR, or relevant certificates and that proper inventory is taken.
  • Ensures that all supporting documents are available for audit and for review purpose.
  • Provides input to the preparation of procurement plans for the project.
  • Supports the organization of procurement processes including preparation of Micro Purchasing, RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
3. Knowledge building and Knowledge Sharing
  • Provides sound contributions to knowledge networks, communities of practice (via Currents) by synthesizing of lessons learnt and dissemination of best practices.
  • Collects feedback, ideas, and internal knowledge about processes and best practices and utilizes these productively.

Education/Experience/Language requirements

a. Education 

  • High School diploma is required. 

  • University Degree (Bachelor’s or Master’s), preferably in Project Management, General Administration, Logistics, or equivalent disciplines in any other related field will be considered an asset and may substitute for some of the required years of experience;

b. Work Experience 

  • Minimum of six years of relevant experience in project management support, logistics, and/or operations’ support services in national or international public or corporate organizations.

  • Some experience in UN system organizations is desirable.

  • Proficiency in computers and office software packages (G suite) and experience in handling web-based management systems is required.

  • Experience in use of ERP systems is required.

c. Language Requirements

  • Full working knowledge of Ukrainian and  English is required.

  • Knowledge of another UN or regional working language is an asset.

d. Certification

PRINCE2 Foundation Certification is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contract Agreement (INTERNAL) Contract level: LICA - 6
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’



For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.
This vacancy is now closed.
However, we have found similar vacancies for you: