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Programme Assistant - Panama

Panama City

  • Organization: IDEA - International Institute for Democracy and Electoral Assistance
  • Location: Panama City
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

Programme Assistant - Panama

Context

On February 1, 2021 the Regional Office for Latin America and the Caribbean was established in Panamá. From there we work with democratic institutions throughout Latin America and the Caribbean (LAC) region to increase the effectiveness and legitimacy of democracy, its institutions and to support gender equality in politics. Based on a geographic approach, our LAC programme responds to requests of regional, sub-regional and national actors, builds capacity through technical assistance, comparative applied knowledge resources and provides spaces for dialogue. The LAC programme is a significant partner and an agenda setter in many countries where it provides expert technical assistance.

The Programme Assistant provides programmatic assistance to contribute to outputs linked to political parties’ dialogue and political financing. The Programme Assistant is part of the programmatic team providing support to the Director of the Latin America and Caribbean Region who is responsible for ensuring that International IDEA’s Strategy, Key Performance Indicators (KPIs) and cross-cutting issues are properly reflected in all projects and activities. The Programme Assistant provides other related support in accordance with the Programme’s needs and requirements.

Duties and Responsibilities

  • In coordination with the Programme Officer, assists with the provision of technical assistance to political and social organizations;
  • Assists with the implementation of training programmes, conferences, seminars and workshops by providing programme and administrative support, in accordance with the workplan;
  • Supports the implementation of activities for democracy promotion;Manages the scheduling of assigned activities and develops and maintains a filing system for assigned programme component documents;
  • Develops and maintains a database of key actors and stakeholders for the programme;
  • Contributes to the development of knowledge products;Supports the Programme Officer and the Regional Director for LAC with researching for and drafting of articles;
  • Regularly contributes to the elaboration of documents for programme team meetings and assists in the planning and execution of activities and events;
  • Assists in compiling, summarizing and preparing background materials to support the preparation of project reports.

General Profile

  • Has developed knowledge and skills through formal training or work experience;Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
  • Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
  • Acts in accordance with International IDEA’s Core Values: Respect, Integrity and Professionalism;
  • Integrates a gender and diversity perspective in all activities.

Reporting Line

Director Latin America and the Caribbean Region 

Functional Knowledge

  • Has established skills to perform a range of day-to-day activities.

Operational Knowledge, skills and experience

  • Integrates the results-based approach into his/her activities;Understands how the assigned duties relate to others in the team and how the team integrates with others throughout the organization;
  • Is confident and creative in offering solutions and innovative programmatic proposals;
  • Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management.

Leadership

  • No direct people management responsibility.

Problem Solving

  • Recognizes and solves typical problems that can occur in own work area; evaluates and selects solutions from established options.

Impact

  • Has an impact on the programme development and delivery through the quality of the services or information provided.

Communication and Interpersonal Skills

  • Excellent interpersonal skills;
  • Liaises regularly with all internal and external stakeholders involved in his/her projects;
  • Acts in all assignments with personal energy and engagement;
  • Fluent written and oral Spanish and good knowledge of English required.

Education and Experience

  • High School diploma and preferably business education; University background in political science, law, sociology, international relations or other related discipline is considered an advantage;
  • Minimum three (3) years of relevant professional experience working in a similar role, preferably in the field of democracy, governance, and electoral processes;
  • Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage;
  • Field experience is considered an asset.

Terms of Contract:

  • Local Post.
  • Fixed term appointment for one (1) year.
  • GROSS Salary: 2,184 USD per month.

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Panama.

Applying for this position:

  • Applications should be submitted online no later than 28 May 2021. Please note that all applications must be made in English.
  • You may apply directly by pressing the Send Application button.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.

 

   
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