Programme Assistant SC4

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

PROGRAMME ASSISTANT-SC4

Job Title: PROGRAMME ASSISTANT-M&E (SC4)

No. Position/s: 1 (One)

VA No.: 142168

Date of Issue:    06 May 2021         Deadline: 13 May 2021

Type of Contract: Service Contract - SC4

Unit / Division: UN World Food Programme Malawi Country Office

Duty Station: Lilongwe, Malawi

Duration: 1 June 2021 to  30 May 2022 (12 Months with possible extension)

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020. 

Malawi is a small landlocked country in Southern Africa. With a population expanding rapidly at 3 percent per year and the majority of livelihoods dependent on agriculture, the population is highly vulnerable to the effects of climate-related disasters. Poverty is experienced by most rural families, with those headed by women suffering the most. Relying on small parcels of densely cultivated land for their livelihoods, rural Malawians are highly affected by climate change. Episodes of drought as well as severe flooding are increasing in frequency, intensity and unpredictability, giving the most vulnerable households inadequate time to recover.

Malawi’s challenges are also compounded by high rates of HIV infection (at 9.6 percent), low primary school completion rate (at 51 percent) and chronic under-nutrition (at 37 percent for children under 5). WFP continues to partner with the government, other UN agencies, NGOs, civil society and the private sector to achieve the Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), addressing structural drivers of hunger wherever possible.

PURPOSE OF THE ROLE

Under the overall mentorship of the Head of M&E and direct supervision of the Senior Programme Associate, the Programme Assistant for M&E will primary be responsible for the management of output-level results for WFP’s project interventions. In addition, the Programme Assistant will serve as the focal point for registering complaints/feedback as part of WFP’s Complaint Feedback and Response (CFR) mechanisms. This is an entry-level M&E role for which WFP is seeking someone to conduct data entry, data management, and report checking.

KEY ACCOUNTABILITIES (not all-inclusive)

• Serve as the M&E Lilongwe-based focal point by ensuring that all complaints/queries received from beneficiaries and communities are logged within WFP’s CFR platform in-line with WFP’s Standard Operating Procedures (SOPs)
• Handle the WFP Malawi Country Office’s database, ensuring that it aligns to the tools being used for output and outcome-level data collection
• Ensure the timely data entry of all activity output-level data in WFP Malawi’s databases
• Lead on reviews of output-level data, ensuring that it is prepared in a timely and adequate manner in terms of aggregation and quality
• Ensure that all electronic and physical output reports are maintained and safeguarded for annual audit processes
• Guide and support all relevant WFP Cooperating Partners (CPs) and Government counterparts on the appropriate use of Monitoring and Evaluation Database when applicable
• Consolidate the output submission forms from the field and provide weekly updates on submission status
• Follow up and check the quality of the data collected or submitted by the field teams and WFP Cooperating Partners before entry in the databases
• Maintain electronic and physical filing of submitted reports
• Consolidate the overall monthly data entry status of output reports
• Any other task as may be assigned by the supervisor

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

STANDARD MINIMUM QUALIFICATIONS

Education

Completion of secondary school education. A post-secondary certificate in the related

Functional area is desirable. Completion of niche training in quantitative analysis and data management is an added advantage.

Experience

3 or more years’ shown experience in data entry, data management, or other M&E-relevant activities

Knowledge & Skills

Knowledge and skills in Excel, Google Sheets, ODK, and/or SPSS. Good attention to detail.

Languages:

Proficiency in both oral and written communication in English. Knowledge of the local language (Chichewa) or UN official language is an added advantage.

DEADLINE FOR APPLICATIONS

13 MAY 2021

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Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.