Operation Officer

OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: Kabul

Job Family: Culture

Type of contract : Non Staff

Level : Level 3

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 08 MAY 2021

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Committed to the Afghanistan Millennium Development Goals, National Development Strategy and Compact, the Afghanistan National Peace and Development Framework (ANPDF 2017-2021) and the UNESCO Country Strategy 2018-2021 for Afghanistan, UNESCO, as a specialized agency of the United Nations system, promotes education, science, culture, communication and access to information in order to foster peace through dialogue. UNESCO also strives to tackle poverty, strengthen sustainable development, uphold respect for diversity and human rights, build knowledge societies and media pluralism and work towards gender equality, thereby helping to bring about a more successful and prosperous Afghanistan.

Within this overall framework, UNESCO is currently engaged in a number of cultural initiatives that aim at supporting the Afghan Government and its relevant national and local authorities to protect and promote the diverse cultural heritage and in doing so, to contribute to the social and economic development of the country. 

Long Description

Overview of the functions 

 

Under the overall authority of the Director and Representative of UNESCO in Afghanistan, and the direct supervision of the Head of the Culture Unit, the incumbent will be responsible for the following duties;

1. Develop, operationalize and maintain an operational and logistical framework to assist effectively in the implementation of program activities of the Culture Unit (20%);

2. Provide oversights in the overall functioning of the operations team of the Culture Unit and maintain the quality of support provided by the team (20%);

3. Assist the operations team to prepare different types of contracts including contracts for services, contracts with individual consultants, purchase orders and implementation partners agreements for the Culture Unit by assisting program staff to develop complete TORs, draft contracts based on the TORs, liaise between vendors and the program staff, monitor outputs and process payments delivered in a timely manner (10%);

4. Manage procurement of the Culture Unit by assisting the program staff to adhere to the standard operating procedures of UNESCO and liaise with the administration unit (10%);

5. Work with the Culture Unit to ensure the contracts are matched with correct budget codes, deadlines and vendor details and oversee the maintenance of a list to keep track of contract management and alert program staff for timely submission of deliverables for processing payments (10%);

Long Description

6. Inform program staff of budget status, process for action, inform clients and actively follow up to completion (5%);

7. Prepare briefing materials as required for missions and/or discussions on project activities and status (5%);

8. Provide the operational and logistical coverage of the meetings, workshops, conferences and events held by the Culture Unit (5%); 

9. Interact with vendors to exchange information on operational issues and seek cooperation to resolve routine operational issues (5%);

10. Assist the Head of the CLT Unit in any additional requests contributing to the overall operations of the CLT Unit (5%).

Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Education

 

Advanced University degree (Master’s or equivalent) or higher in management and/or Business Administration. 
Work Experience;

 

- Minimum of 5 years of relevant professional experience in management and/or business administration. 

- Familiarity with coordinating heritage-related projects, development of budget estimates, budget and implementation follow-up, and coordination of projects, field work and personnel.

 

Skills and competencies 

 

- Sound knowledge of UN/UNESCO mission, strategies and standard-setting instruments.

- Leading and supervising skills, including analytical, priority-setting, problem-solving and implementation skills.

- Excellent interpersonal skills, with demonstrated ability to work in a multicultural environment and establish effective working relationships, both within and outside the Organization.

- Excellent writing skills and ability to develop reports, briefings and project proposals.

- Good knowledge of standard office software (word processing, spreadsheets, etc.). 

Languages

- Dari and Pashto

- Excellent knowledge of the English language ( both written and spoken) 
 

DESIRABLE QUALIFICATIONS

Work Experience

 
- Relevant professional experience at the international level.

- Previous experience in a conflict/post-conflict context.

Languages
Good knowledge of another UNESCO official language is an advantage.

BENEFITS AND ENTITLEMENTS

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SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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