Senior Project Assistant, Sri Lanka Program

PURPOSE

• Execute administrative transactions in program operation and office management fully meeting established institutional policies, standards and donor requirements across budget execution, Finance, procurement, HR processes implementation, and other operational functions.
• Provide in-country coordination support.
• Support data collection and research work.
• Support the NAP Team Leader in implementing activities.
  

 ENGAGEMENT

• Master ERP functionalities and other administrative applications; provide technical assistance for the project team on the system, applications, and reporting formats
• Inform the team on the up-to-date policies, procedures and reporting requirement of all administrative transactions; provide alerts on upcoming deadlines for the country team
• Identify issues and risks that will affect consistent program and office operation and report to the Program Lead/NAP Team Leader.

 DELIVERY

• Monitor project activities to report on status. Ensure project data is presented in a timely manner to support project management/oversight, prepares periodic financial and corresponding brief narrative reports, and recommends adjustments to budget and work plan, if necessary.
• Execute office budget disbursement and spending following budget execution plans and schedules in line with yearly work program and budget
• Manage office bookkeeping and cash control; manage financing documents according to GGGI standards and rules; manage periodic office bank account reconciliation and book closing
• Administer procurement plans and manage contract payments in line with yearly work programs, outsourcing plans and budget lines
• Administer country office HR requisitions and onboarding procedures based on approved headcounts
• Place initial screening and controls on office spending, procurement requests and contract issuance
• Verify data and provide consistency check on data entry and document from spending and expenses of country office operation
• Develop reports on country specific administrative issues (office banking solutions, visa processing, logistics solutions, etc.) based on identified needs and requests

REQUIREMENTS 

QUALIFICATIONS

• Bachelor’s degree in economics, finance, public administration or management, or any related discipline relevant to the assignment. Relevant professional experience may be considered to supplement educational degree
• Preferably around three years of professional experience in any of the above fields. Candidates would preferably have experience working in multi-cultural environment
• Good understanding of climate change
• Knowledge and experience of working with government institutions and development partners in Sri Lanka
• Good English communication (speaking, writing and presentation) skills, including publication of written material and ability to produce high-quality visual aids; and excellent local language skills

 FUNCTIONAL

• Proven project delivery experience, i.e. administering the delivery of results on budget and time
• Strong interpersonal skills with ability to work under pressure and to establish and maintain effective work relationships with people of different backgrounds
• Experience in data analysis, research, and application of quantitative/qualitative assessment
• Experience in event organization, outreach and communication

 CORPORATE

• Understands and actively supports GGGI’s mission, vision and values
• Promotes an organizational culture of trust, transparency, respect and partnership
• Processes and shares information easily and is excellent at problem solving
• Manages emotions and stress positively, builds rapport and resolves conflict easily

This position is open to Sri Lanka nationals only. The successful applicant would ideally take up the position as soon as possible, with a contract end date as of Feb 2024.

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.