Senior Co-ordination and Reporting Officer

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

The general minimum requirements for working in this field of expertise are:

• First-level university degree in political sciences, international relations, public policy, law, international human rights law or other human rights related fields
• Experience working with human rights, minority or gender issues
• Demonstrable organizational, analytical, communication and interpersonal skills
• Experience in drafting reports

Furthermore, this level of responsibility requires the following:

Education:

First-level university degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

Additionally, this particular post has specific requirements:

Mandatory:

• First level university degree in political science, law, public/business administration, international relations, social sciences or related field or proven professional experience;
• Minimum 6 years of relevant professional experience including minimum 2 years in a relevant field strongly preferred;
• Working experience in co-ordination and liaison functions; 
• Experience in analysis and reporting and in drafting and editing minutes, talking points and policy briefs; 
• Demonstrated experience in working in the area of human rights;
• Very good organizational skills;
• Professional fluency in spoken and written English; 
• Ability to operate Windows applications, including word processing, database, Excel and other Windows programs; 
• Demonstrated ability and willingness to work as a member of a team and engage with people of different culture and religious backgrounds, different hierarchical levels as well as different gender and diverse political views while maintaining impartiality and objectivity; 
• Demonstrated cultural sensitivity and judgment to local conditions and communities;
• Flexibility and ability to work under pressure and within limited time frames.

Desirable:

• Demonstrable project management experiences and courses/certification; 
• Knowledge of the local languages;
• Knowledge of the OSCE administrative regulations, rules, policies and practices; 
• Working experience in planning and implementation of activities and events; 
• Experience in the Western Balkans region.

*Subject to 2021 UB approval*

Under the direct supervision of the Director and Deputy Director of the Department, the incumbent will be responsible for:

1. Co-ordinating and liaising with the Departments Sections in order to ensure effective co-ordination, communication and collaboration across the Department;
2. Providing timely, coherent and co-ordinated information to the programmatic department Director and to the Chiefs of Sections;
3. Compiling final Departmental inputs for Mission-wide tasks and submiting for approval to the Director;
4. Taking minutes and notes from Departmental meetings and ensuring tasking out of Action Points from the Departmental meetings and from senior management meetings; monitoring follow-up actions resulting from the meetings (internal and external);
5. Assisting the Director of Department in reviewing the Department's reports and other relevant documents;
6. Providing methodological support to the Sections staff in conceptualizing reports, for both internal and external use, and proofreading compiled Sections inputs for the Departments weekly reports;
7. In co-operation with the Sections and Mission clearance offices, ensuring timely preparation of briefing notes and other necessary materials for meetings, conferences, seminars attended by the Director of the Department, and where relevant, in co-operation with the Sections provide inputs to speeches to be delivered by Mission senior management, as per received instructions;
8. Liaising and co-ordinating closely with the Mission clearance offices, DAS, Front Office, programmatic Sections and other Departments, as needed and in accordance with the SOPs in place (on clearance and on projects review);
9. Liaising and ensuring regular co-ordination with the Mission Office of Central Co-ordination;
10. Ensuring substantive preparation, review and drafting of various correspondences, identifying the responsible Section(s) for preparation of replies and feedback to be approved by the Director;
11. Ensuring quality control of the Departments external documents, including consistency with the Mission policies on clearance procedures and with set tasks and instructions;
12. Performing other duties as required.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/ourcompetency model.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.