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Project  Coordinator

Dushanbe

  • Organization: UNDP - United Nations Development Programme
  • Location: Dushanbe
  • Grade: Consultancy - SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • HIV and AIDS
    • HIV and Health
    • HIV, Health and Development
    • Project and Programme Management
    • Managerial positions
  • Closing Date: Closed

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UNDP Tajikistan Country Office has been acting as interim Principal Recipient for implementation of the grants provided to Tajikistan by the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) since 2003. 
 
The Global Fund’s current HIV/AIDS grant in Tajikistan supports the implementation of the National Program to fight with HIV and AIDS for 2017-2020. The grant is aimed at increasing access to preventive activities among key affected population such as: people who inject drugs, commercial sex workers and their clients; men having sex with men and prisoners. One of the main tasks of this project is building capacities to provide stronger leadership of the government on HIV and AIDS prevention, care and treatment, better cross-sectoral coordination, and continued dialogue between the government and NGOs on central and local levels. 
 
The Programme builds on experience within the country and on the best international practices in the field of HIV and AIDS prevention and treatment while adapting the interventions to take into consideration the local experience and conditions.
 
In 2020, UNDP was selected as the Principal Recipient for the implementation of the GFATM HIV and TB consolidated grant for Tajikistan for 2021-2023.
 

Duties and Responsibilities

The HIV Coordinator will have three main blocks of responsibilities: 
 
1.Under the guidance of the of the Program Manager ensure effective and efficient implementation of the HIV/AIDS project;
2.Ensure quality of implementation of the projects by sub-recipients and implementing partners against their SR agreements.
3.Provide programmatic and technical expertise and guidance to the team to ensure timely and quality implementation of the program related activities.
 
1. Under the guidance of the of the Program Manager ensure effective and efficient implementation of the HIV/AIDS project
 
•Assess programmatic impact and oversee the appropriateness and the accuracy of methods used to verify progress and results;
•Ensure an effective flow of information between finance and non-finance actors to effectively link programmatic results to expenditures;
•Coordinate with corporate UNDP services to ensure that expected results are delivered in a timely manner;
•Under the guidance of PM optimize the organizational capacity to deliver efficiently the HIV/AIDS grants in Tajikistan
•Under the guidance of PM maximize the engagement of all relevant partners in effective project implementation and advise implementing partners on strategies to be put in place to facilitate results-based implementation of activities;
•Establish working procedures related to the management of the HIV/AIDS programmes and oversee their compliance during the programme implementation period;
•Advise management on project implementation and actively take a lead in discussions related to efficient and effective programme implementation;
 
2.  Ensure quality of implementation of the projects by sub-recipients and implementing partners against their SR agreements
 
•Facilitate and support the implementation assessment of sub-recipients and facilitate development of Management letters and follow up action plans to close identified gaps;
•Develop and agree terms of reference and description of services for sub-contracts and sub-recipients;
•Ensure and be accountable for efficient M&E, trainings, communications, programmatic results and processes within the framework of the HIV/AIDS grant agreements at PR and SR levels;
•Preparing legal documents (Letters of Agreements and project cooperation agreements) for GFATM SRs, and other types of contracts for service and good suppliers as requested by Procurement unit;
•Jointly with PM and Finance Analyst monitor reporting and accounting practices of sub-recipients including budgeting and financial key performance indicators as well as strict budget line controls with PR and SR expenditures;
•Under the guidance of PM, liaise with the donor, the Local Fund Agent, government and other external relations;
•Oversee the proper introduction and implementation of the Performance based payment to the Governmental employees receiving top-ups of the grant.
Selection and Capacity Building of SRs:
•Facilitate and support in identifying and selecting potential sub-recipients through a transparent process;
•Coordinate development of training plans/curricula for the PR’s and sub-recipients’ programme and monitoring the donor approved training plan;
•Oversee   the capacity assessment of Sub-Recipients (SR)s and formulate proposed action plans to close identified gaps in capacities;
•Lead the analytical development work of the Sub-Recipients (SR)s and ensure high quality knowledge products. Promote the substantive quality of all knowledge products, reports and services, and ensures effective integration and compatibility with other practice areas.
 
3. Provide programmatic and technical expertise and guidance to the team to ensure timely and quality implementation of the program related activities
 
•Provide inputs to various technical reports, donor reporting (PUDR), PRODOC, etc.
•Providing technical expertise and follow up to ensure list of supplies with detailed specifications and in agreement with the relevant Technical Group of the SRs and NCC is prepared;
•Support the relevant staff in the monitoring of the status of drugs and equipment distributed to the SRs, their utilization and efficiency;
•Support the PM to facilitate and support transparent process for procurement of services and goods as well as efficient supply management within the framework of GFATM and UNDP requirements;
•Efficiently perform any other delegated duties assigned by the supervisor
 

Competencies

Innovation
Ability to make new and useful ideas work: Level 4: Originate (Peer Regarded Lead Expert)
 
Leadership
Ability to persuade others to follow: Level 4: Originate (Peer Regarded Lead Expert)
 
People Management
Ability to improve performance and satisfaction: Level 4: Originate (Peer Regarded Lead Expert)
 
Communication
Ability to listen, adapt, persuade and transform: Level 4: Originate (Peer Regarded Lead Expert)
 
Delivery
Ability to get things done: Level 4: Originate (Peer Regarded Lead Expert)
 
Advocacy/Advancing A Policy-Oriented Agenda
Preparing information for advocacy
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of UNDP’s mandate and to support advocacy efforts
Level 4: Originate (Peer Regarded Lead Expert)
 
Results-Based Programme Development and Management
Contributes into results through primary research and analysis
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly.
Level 4: Originate (Peer Regarded Lead Expert)
 
Building Strategic Partnerships 
Maintaining a network of contacts
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Level 4: Originate (Peer Regarded Lead Expert)
 
Innovation and Marketing New Approaches
Enhancing processes or products
Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches
Documents bottlenecks, problems and issues, and proposes effective solutions
Embraces new approaches
Level 4: Originate (Peer Regarded Lead Expert)
 
Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline
Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks 
Analyzes the requirements and synthesizes proposals
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Level 4: Originate (Peer Regarded Lead Expert)
 
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Level 4: Originate (Peer Regarded Lead Expert)
 
Resource Mobilization 
Providing inputs to resource mobilization strategies
Analyzes information/databases on potential and actual donors
Level 4: Originate (Peer Regarded Lead Expert)
 
Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy
Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences 
Level 4: Originate (Peer Regarded Lead Expert)
 
Client Orientation
Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Level 4: Originate (Peer Regarded Lead Expert)
 

Required Skills and Experience

Education:
Advanced University degree in health, public health, epidemiology, sociology or equivalent (Master’s level) or BA/BSc. + 7 years of relevant experience
 
Experience:
•At least five years of professional experience, especially project coordination experience in health (preferably HIV/AIDS). 
•Ability to listen, adapt, persuade and transform. Experience in networking and building partnerships (government, donor, civil society).
•Promotes knowledge management in UNDP/PIU and a learning environment in the office through leadership and personal example. 
•In-depth practical knowledge of inter-disciplinary development issues.
 
Language Requirements:
Excellent knowledge of English, Tajik and Russian languages
 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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