Temporary Appointment - Senior Communications Assistant

This position is advertised open to internal and external applicants. Organizational Setting and Work Relationships

The Senior Communications Assistant is normally supervised by a Communication Officer or other position as decided by the senior management in the area of responsibility. The supervisor provides the incumbent with regular guidance. The incumbent will have frequent contacts involving the exchange of a wide range of information with colleagues within UNHCR as well as media, international organizations, academic institutions and private individuals.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.


Duties
Regularly monitor media and local situation regarding UNHCR.
Follow-up on administrative and logistical arrangements to organise press briefings and other events, such as workshop and conferences.
Contribute to the production of information materials for public awareness campaigns and for the preparation of in-house bulletins, newsletters and information kits by contributing to articles, reports and other information gathered from various sources.
Liaise with printers concerning brochures and publications published by the office.
Draft routine correspondence and texts for the office's website and maintain information databases.
Compile and distribute a daily news clipping service.
Distribute press statements and similar information to media, to other offices locally as well as to Headquarters.
Maintain up-to-date filing system and appointments diary.
Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
International Relations; Journalism; Political Science;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Some work experience relevant to the position. Communication and computer skills. Excellent drafting skills as well as translation and interpreting skills.

Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of position.

Functional Skills
MS-Drafting, Documentation, Data Presentation
CO-Journalism (incl. print, broadcast, photography, video, layout & graphics)
ER-Digital channels including social media, website, mobile, email and online advertising
CO-Web publishing and content management
CO-Digital content production
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. A written test might be included in the recruitment process.
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See below for this postion's Operational Context
======================================================================================================== The Centre Management Section (CMS) headed by the Chief of Section, provides administrative support and oversight to some 250 staff and AWF based in Copenhagen Global Services Centre (CGSC) through its main sub-units as follows:

1. Human Resources Unit
2. Travel Unit
3. Finance Unit
4. Admin Unit
5. Information Communication Technology Unit

The Senior Communication Assistant position will be reporting to the Chief of Section. The incumbent will provide the Communication function to both CMS internally as well as all other entities within UNHCR CGSC, with the main objective of strengthening internal communication. In addition, the incumbent will also represent UNHCR in the UN City Inter-Agency Communications Group (UNICG) and ensure smooth communication with all external counterparts within UNCITY, as well as any other entity on all external communication activities focusing and representing the CGSC, whereas the RRNE is primarily responsible to ensure external communication function within Denmark as part of its overall programmatic activities related to PoC in Denmark. The UNICG includes communication focal points from all of the 11 UN agencies present in UNCITY, and coordinates, plans, and executes joint internal and external physical as well as digital communications activities.

The selected candidate will get hands-on internal communications and engagement experience and work in a multicultural team with colleagues from all over the world.