Procurement Analyst

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional referees of previous jobs (supervisors and peers). 

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

A copy of academic qualification and CIPS 3 or equivalent certificate.

Travel:   

UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services.

Office/Unit/Project Description 

Across Asia and the Pacific, UNDP helps countries build and share their own solutions to urgent development challenges, supporting coalitions for change and connecting individuals and institutions so they can share knowledge, experience and resources. As countries develop local capacity, they draw on the people of UNDP and our wide range of regional and global partners.

The Regional Bureau for Asia and the Pacific (RBAP) concentrates its efforts on developing the region’s capacity to promote and accelerate action on its progress towards achieving the Sustainable Development Goals (SDGs).  It implements the UNDP Strategic Plan in Asia and the Pacific and delivers on UNDP’s partnerships within the region and with development actors in the region. UNDP has corporately prioritized the implementation of SDG country support platforms as its main value offer in the new strategic plan.  RBAP is actively taking ownership of this agenda and positioning its Country Offices (COs) and regional support to achieve these corporate commitments.

In this context, the Bureau is making conscious efforts to provide enhanced support to the COs within the region to accelerate programme delivery. Under the guidance and direct supervision of the Programme Management Specialist, the Procurement Analyst supports COs in key procurement actions, ensuring the transparency and integrity of the processes. S/he promotes a collaborative and client-oriented approach in her/his work, with guidance from the Regional Procurement Advisor and CO support teams based in the Bangkok Regional Hub.

S/he works in close collaboration with the operations, programme and project teams in the COs for resolving procurement related issues.

Duties and Responsibilities

1. Ensures effective implementation of procurement strategies and adaptation of processes in full compliance with UNDP rules and regulations:

• Promoting full compliance of procurement activities with UN/UNDP rules, regulations, policies and procedures; implementation of effective internal controls, and analysis of parameters in support of effective design and functioning of procurement support to COs in the Asia-Pacific region;
• Supporting the implementation of effective monitoring and control of procurement processes in COs including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and contracting in full compliance with UNDP rules and regulation;
• Providing on demand on-site and remote procurement services to COs as required;
• Providing support to COs in translating corporate procurement policies and procedures into standard operating procedures for CO-level procurement processes; providing inputs to policy changes at corporate level based on CO experience and evolving needs, as needed. 

2. Support to developing regional framework agreements and vendor rosters:

• Analyzing and proposing cost saving and reduction strategies with a view to develop regional framework agreements;
• Developing and managing rosters of suppliers and performance.

3. Support to coordination of development and implementation of procurement strategies:

• Coordinating analysis and development of contract strategies, sourcing strategies, quality management and supplier selection, improvement of procurement processes in the COs;
• Promoting and providing support to COs in introducing and implementing sourcing strategies and use of the Atlas e-procurement module.

4.  Support to management of procurement processes:

• Providing advice and support to COs for preparation of procurement plans for COs, and monitoring implementation progress across the region; identifying and analyzing bottlenecks and deficiencies in procurement and proposing solutions;
• Support efforts in quality assurance reviews of procurement plans, advise on improvements, strategies and delivery acceleration measures;
• Providing technical advice for the successful implementation of medium to complex procurement projects;
• Managing procurement actions, outsourced from COs to the Regional Hub including review of bid documents and evaluation criteria; organizing evaluation panel meetings; preparing evaluation reports and submission to procurement review committees, as required;
• Preliminary review of CO submissions to procurement committees, as required.

5. Knowledge building and knowledge sharing.

• Supporting the organization of regional training events on procurement, including needs assessments, technical inputs and support to logistics;
• Providing training to UNDP staff on specific procurement issues, the implementation of business improvement tools such as e-tendering, automated travel processes, etc.
• Synthesize lessons learned and good practices in procurement from COs and contribute to sharing them through UNDP knowledge networks and communities of practice.

Institutional Arrangement

• Under the guidance and direct supervision of the Programme Management Specialist, the Procurement Analyst supports COs in key procurement actions, ensuring the transparency and integrity of the processes. S/he promotes a collaborative and client-oriented approach in her/his work, with guidance from the Regional Procurement Advisor and CO support teams based in the Bangkok Regional Hub.

Competencies

UN CORE VALUES AND COMPETENCIES

Professionalism:  Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Required Skills and Experience