Assistant

OBJECTIVES OF THE PROGRAMME

The World Health Organization has been providing technical support to the Government of Cambodia to strengthen national capacities to comply International Health Regulations (2005) by implementing and monitoring National Work Plan for Emerging Disease and Public Health Emergency in line with the Asia Pacific Strategy for Emerging Diseases and Public Health Emergencies (APSED III). The mission of the WHE is to help countries coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.WHE brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. WHE is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

DESCRIPTION OF DUTIES

Under the general supervision of the WHE - Country Team Leader and guidance of the Head of WHO Country Office, Cambodia, the incubent will perform the following functions:1. Screens incoming correspondence, documents and reports and routes to the supervisor with full background material and ensures its distribution and follows up on deadlines; 2. Takes/transcribes non-technical and technical correspondence, reports, etc. from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format; 3. Drafts correspondence on routine matters on own initiative or from brief instructions, takes notes at meetings as basis for minutes and assists in providing interpretation, as and when required; 4. Sets up schedules of appointments for supervisor and visitors, places and screens telephone calls and answers queries with discretion; 5. Makes travel arrangement for the team, including transport/security clearances, preparation of briefing folders for duty travel; 6. Opens/organizes and maintains projects files with an appropriate system for follow up on responses and deadlines; 7. Undertakes searches, compiles and maintains information relevant to the WHE and team; 8. Initiates administrative actions related to programme issues, finance, procurement and supplies, staff, travel, project agreements and follows up as needed, including using the Global Managament System; assists in monitoring of project implementation; 9. Occasionally translates non-technical documents from Khmer to English and vice versa, if needed; 10. Maintains, updates and make the necessary follow ups on expenditure records, preparation of local purchase orders for supplies and equipment and preparation of reports, as and when required; 11. Provides administrative support in organising workshops, meetings and training courses, including preparations of related folder; 12. Provides secretarial and clerical support to consultants and visiting staff, as and when required; 13. Occasionally replaces secretarial staff within the country programme area during their absence as coordinated by Administrative Assistant; and 14. Performs other related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Graduation from secondary school with thorough training in secretarial/administrative duties.
Desirable: University degree related to administration and management.

Experience

Essential: Minimum five years experience in secretarial/administration functions.
Desirable: Work experience in WHO or other international organizations. Experience working in a multi-cultural and high pressure work environment.   

Skills

Thorough knowledge of office procedures. Typing and stenographic skills at required speed. Ability to discern routine from non-routine; ability to draft correspondence, summary of meetings and notes for the record; ability to use word-processing equipment and software (experience with using Oracle software an advantage). Ability to work harmoniously as a team member, to adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Khmer.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,693 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.