Chief, Budget Section (P-5)

Organizational Context:

Under the direct supervision of the Director of Management Services, the Budget Section ensures that the Registry puts in place adequate services with a strategic approach to the management and allocation of resources, for the benefit of all Major Programmes and activities of the Court while ensuring the best value for money in the achievement of the Court's objectives and mandate. The Budget Section provides effective, timely, accurate and strategic budgeting and control services to the Court as well as budget and forecast information and reports to management, Committee on Budget and Finance (CBF) and the Assembly of State Parties (ASP). The Section works in close cooperation with the Finance Section.

Duties & Responsibilities

Under the direct supervision of the Director of Division of Management Services, the incumbent will be performing the following duties:

- Advise senior management on budgetary issues to ensure that the Court's resources are used and allocated strategically and contribute in the most efficient way toward the achievement of the Court's objectives, while keeping in mind a value-for-money focus.

- Coordinate production of high quality budget documents with inputs from both internal and external

stakeholders following a well-documented consultation process.

- Manage the annual budget process for the Court through the creation of guidelines and yearly objectives for budget holders, devising policy implications and ways to effectively prioritise budgetary requirements with a view to ensuring business continuity, coordinating and preparing budget submissions in cooperation with budget holders, maintaining financial data and documentation of changes on budget proposals, preparing final documents, including ASP resolutions, coordinating production of supplementary budget proposal documents and production of Contingency Funds notifications.

- Align the budget process more clearly with strategic planning and risk management.

- Bring in a new streamlined budget process and document in line with recommendations issued by different stakeholders, including for example the External Auditor, the Committee on Budget and Finance and  the Assembly of States Parties.  

- Ensure the strategic communication and representation of the Court’s budgetary policies, strategies and plans vis-à-vis States Parties and external stakeholders, in particular in the context of the budget cycle with the Assembly of States Parties.

- Implement budget allotments according to agreed time frames; monitor implementation of the budget in line with expected results; analyse and forecast expenditures; provide fund management information and strategic advice and management of transfers of funds requests.

- Provide control to Court resources and related programmes by ensuring sound management practices through policies, procedures, standards, strategies and plans relating to the control of budget implementation and developing refinements to Court-wide integrated management information system through a panel of certifying officers. Ability to reprogram the budget to meet changing priorities and  developments.

- Collect required input from all major programmes, analyse information for reasonableness and create Court performance reports and other reports to internal and external stakeholders on expenditure.

- Review and analyse reports to identify deficiencies or redundancies in the administration of the Court and encourage remedial action and enhancements to ensure the best economical use of resources.

- Provide budgetary control to all Court resources and related programmes by ensuring adherence to the Financial Regulations and Rules and sound management practices through advice to the Director of Management Services (the Director), other senior leadership and Section Chiefs in dealing with major events and activities.

- Provide advice and guidance to headquarters and country offices on budgetary policies and procedures, including results-based budgeting.

- Provide high level authoritative advice and guidance to senior management with regard to budgetary practices, prioritisation of resources, and represent the Organisation before governing bodies and at external meetings when required by the Director.

- Manage Trust Fund accounts and voluntary contributions by providing support to programme managers on developing trust funds and voluntary contributions agreements, creating allotments, proposing implementation monitoring processes and supporting necessary budgetary transfers.

- Lead and manage the Section, ensuring that all programmed activities are carried out in a timely, reliable and effective fashion with high quality standards.

- Identify deficiencies and redundancies within the Section and with other close Sections (in particular Finance) and related processes and encourage remedial action and enhancements to ensure the best economical use of resources.

- Provide sound replies and correspondence to the Office of Internal Audit, the External Auditor and other outside bodies such as the Committee on Budget and Finance, legislative bodies, member governments and other interested in the work of the Organisation.

- Plan and oversee the programme of work of the Budget Section, including the management of the Section's human resources (either directly or through Unit heads) by ensuring high calibre staffing within the Section, and ensuring that the Section follows best practices regarding the development and performance management of staff and in interpersonal relations within the Section.

- Ensure that the staff in the section work in unison, actively share information, cooperate and achieve synergies to achieve the Section's mission and to deliver high-quality services.

- Oversee the development and management of Section's budget and financial resources and information management processes and report on these issues as required.

- Ensure best practices and compliance with the policies related to the work of the Section, with clarity within the Section's guidelines, manuals and procedures, and to identify policy gaps and propose any necessary amendments to related Administrative Issuances.

- Other duties as required by the Director.

Essential Qualifications

Education:

An advanced University degree (Master's degree or equivalent) in business administration, management, public administration, social sciences or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Membership and certification from an internationally recognized accountancy body is an advantage.

Experience:

- At least ten (10) years (twelve (12) years with a first level university degree) of progressively responsible and relevant working experience in budget strategy, development, implementation and/or management is required.

- Demonstrated experience in advising senior management at a strategic level in the efficient use of an organisation's financial resources.

- Demonstrated experience in the negotiation of complex budgets and/or the coordination and preparation of complex annual budgets for international organisations.

- Demonstrated experience in the functioning of international organizations, preferably with a judicial mandate.

- Demonstrated experience in managerial and leadership positions in international organisations.

- Demonstrated experience or knowledge of SAP or similar ERP systems.

- Demonstrated experience or knowledge of the financial rules and regulations of an international organisation, including IPSAS.

Skills and abilities:

- Proven ability to develop and implement a strategy that includes buy-in and support from key stakeholders.

- Proven analytical and critical thinking skills with experience in trend analysis and reporting.

- Ability to produce reports and papers on technical issues and to review and edit the work of others to a high standard.

- Ability to accurately do complex calculations and verify data in reporting documents.

- Proven track record of leadership while providing support services to substantive offices within an international organization and a complex multicultural team environment.

- Ability to manage and mentor a team by demonstrating leadership and recognize and respond appropriately to ideas, interests and concerns of others, appraise staff fairly and objectively and provide ongoing feedback and recognition.

- Proven ability to provide direction, to plan and establish priorities and to ensure an effective work structure to maximize productivity.

- Demonstrated experience of driving innovation within an organisation and eliminating unnecessary barriers to effective work practices.

- Excellent decision-making skills, with a well-developed ability to balance interests and translate general strategic plans into concrete strategies and actions for the Section.

- Excellent communication and negotiation skills, both oral and written, including the ability to defend and explain difficult issues with respect to key decisions and positions.

- Demonstrates a commitment to diversity and the Court's geographical and gender representation goals.

- Operates with a high degree of professional and personal integrity by taking decisions with only professional considerations in mind while dealing honestly and openly with issues and staff while maintaining confidentiality when required.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Spanish, and Russian) would be considered an asset.

ICC Core Competencies

Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.

Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.

Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.

Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.

Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.

Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

General Information

- In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.