Sr. Consortium Finance and Grants Manager

Job Title:

Sr. Consortium Finance and Grants Manager

Department/ Program:

Programs

Work Location:

IRC-Bangladesh, Cox’s Bazar Office

Line Manager:

Consortium Coordinator (Matrix reporting to Deputy Director Finance and Sr. Partnership Manager )

Grade:

7A

Program Brief

Founded in 1933, International Rescue Committee (IRC) is one of the world’s leading agencies working in post-conflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development.

IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Through 2018, the IRC’s response strategy will primarily target Rohingya refugees in Cox’s Bazar, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC is growing its programming to cover education and livelihoods/DRR, as well as its geographic foot print in the host community and to other parts of the country.

Purpose of the Role

IRC together with its two international NGO partners is ready to start a three years multi sector consortium project with financial support of Bureau of Population Refugee and Migration (BPRM) to deliver Health, Nutrition and Livelihood, and Protection services for Rohingya Refugees and vulnerable host communities in Cox’s Bazar, Bangladesh. The project aims to directly benefit over 310,000 people while over 271,000 people are expected to be benefitted indirectly over a period of three years.

With the technical support from Deputy Director Finance (DDF), Sr. Partnership Manager and direct supervision of Consortium Coordinator, the Sr. consortium Finance and Grants Manager will be responsible for reviewing financial reports from the various consortium members, oversee the grants management and compliance aspect for consortium members, and compile consortium project’s finance reports. The post holder will be responsible to ensure consistent application of relevant finance and operations policies and procedures to ensure effective project implementation as well as compliance with relevant donor regulations. She/he will work closely with the Finance and Administrative staff of other consortium members and the chair of consortium Finance and grants working group.

Highlights of Key Responsibilities

Financial Systems Operations:

• Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines and partner capacity-building as necessary
• Closely monitor all financial activities, and keep the consortium coordinator advised of all situations which have the potential for a negative impact on internal controls or financial management performance
• Prompt monitoring of exchange rate loss / gain and promptly advise consortium coordinator
• Assist consortium coordinator to disburse funds to consortium partners as per signed agreement
• Ensure proper documentation of the financial expenses maintained by the Consortium members

Grants management and compliance:

• Ensure that donor compliance is adhered by all consortium member partners; that all financial records and accounts are compiled in time, accurately and in line with international accounting standards and donor regulations
• Carry out continuous Review existing systems in order to maintain an adequate level of internal controls, in compliance with partner policies and procedures
• Carry out regular checks for compliance with partners reporting to the Consortium Coordinator with matrix with Sr. Partnership Manager and DDF

Financial Reporting:

• Preparation of monthly / quarterly budget versus actual reports with guidance from DDF and consortium coordinator, identify the bottlenecks and suggest solutions to these.
• Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners as required
• Where necessary train and develop the capacity of the partners’ finance team to ensure that a good standard of financial management is maintained
• Produce project level finance reports for submission to donor as per contractual obligations
• Produce necessary financial documents and reports for submission to GoB (e.g. FD7)
• Undertake other related duties as may reasonably be assigned by the Consortium Coordinator

Deliverables

• Finance reporting mechanism for consortium members are in place and functional
• Financial reports are adequately used to inform project implementation and adjustments in project budget
• Production of high quality finance reports for internal consumption and submission to donor
• Regular monitoring visits to consortium partners and action oriented finance, grants and compliance monitoring visit reports
• Timely disbursement of funds to consortium members
• Lead and facilitate consortium Finance and Grants working group