Deputy Grants Coordinator

Reporting to the Grants Coordinator, this role will focus on coordinating the oversight of grants management processes, working within the grants team to produce high quality donor reporting, support program development initiatives, and conduct capacity building. The Deputy Grants Coordinator will be responsible for providing program and support teams with general grants management support and advice on donor compliance and IRC regulations. Based in Kabul, this position will be an integral component of the grants team and is ideal for a highly self-motivated and enthusiastic team player with strong compliance and capacity-building experience, who can produce specific deliverables within a limited time period.

Manage the full life cycle of grants within a defined portfolio including 

•Oversee approvals and process grant agreements according to IRC grants procedures;

•Coordinate and review grants management planning documents;

•Support coordination of program cycle meetings to ensure close implementation and financial oversight, and identify  challenges, delays or deviations from the project plan;

•Share and track grants management action points and minutes;

•Track reporting deadlines (calendars / grants tracker);

•Coordinate quality donor reporting in line with donor expectations and timely submission. ensure that finalised reports are circulated internally with technical and programme colleagues;

•Ensure that effective channels of internal and external communications related to grants are established and respected;

•Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files;

•Ensure quality information management related to grants by overseeing the regular and timely maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools;

•Lead grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required;

•Conduct capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed;

•Lead sub-award management processes where relevant;

•Conduct vetting and due diligence of potential new partners;

•Coordinate monitoring and capacity strengthening plans for sub-awards;

•Coordinate review and submission of sub-award reports.

 

•Contribute to program development, including compilation/editing technical narratives, development of budgets and budget narratives, drafting of required annexes, etc..

•Maintain a broad and deep understanding of relevant donor policies, regulations and procedures;

•Extract relevant donor compliance regulations from the grant agreement and develop compliance summary sheets;

•In consultation with the Grants Coordinator, provide guidance on compliance questions;

•Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions;

•Provide support to cascade information on compliance regulations on to partners;

•Liaise with IRC colleagues in US, UK, and Germany about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field.

Position Reports to: Grants Coordinator

Position directly supervised: Grants Assistant

Indirect Reporting: may involve indirect supervision of 1 Grants Intern

Other Internal and/or external contacts: Senior Grants and Accountability Coordinator, Program Coordinators, Grants staff, Finance Controller, Supply Chain Coordinator, MEAL Coordinator, Technical Advisors, HQ and Regional Awards Management and Program Development Staff.