Grants and Fundraising Coordinator

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been operating in South Sudan since 1989 and currently operates in Northern Bahr el Ghazal, Lakes, Unity and Central Equatorial states. Currently, IRC South Sudan implements health, nutrition, WASH, economic recovery and development (food security and livelihoods), women’s protection and empowerment, general protection, peacebuilding and child protection programming.

The Grants and Fundraising Coordinator is the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. The Grants and Fundraising coordinator also supports programmatic and budgetary monitoring, compliance with donors and internal IRC rules and regulations. The Grants and Fundraising Coordinator will work closely with the in-country program teams and will report to IRC’s South Sudan Deputy Director of Programs (DDP). In addition, the Grants and Fundraising Coordinator will be responsible for managing and building the capacity of the Grants team. 

•In coordination with the Deputy Director Programs and Country Director, investigate opportunities to expand existing programming and new opportunities for IRC South Sudan, based on the finalized and approved Strategic Action Plan (SAP 100)

•In coordination with the DDP, M&E Coordinator and Technical Coordinators, support in ensuring development of integrated and long-term program plans beyond project-based plans.

•Support in searching for new funding opportunities and maintaining good relationships with current donors.

•Develop a Grants strategy including a South Sudan Fundraising Plan in line with the SAP 

•Support development of external communication tools as relevant for donor visits/meetings for IRC South Sudan as a well as preparation of materials such as brochures and newsletters.

•Lead the development of proposals for submission to donors in coordination with sector leads and the finance and operations teams. Including:

oAnalyzing requests for proposals

oOrganizing and managing the use of timelines, templates and guidelines for proposals

oLiaising with programs, operations and finance staff regarding proposal writing and budgeting

oWriting or compiling and managing review of proposals

oLiaise with AMU to ensure proposals meet internal standards, as well as being responsive to donor requirements

oPackaging proposals for submission.

•Maintain a record of lessons learned from proposal development and donor feedback and share with Technical Coordinators, Finance and SMT. 

•Lead day-to-day aspects of donor reporting processes to ensure the timely submission of accurate programmatic reports. Coordinate with the Finance department to ensure timely submission of budget modification requests and financial reports. This includes tracking and disseminating reporting schedules and templates, as well as, reviewing and submitting reports to donor.

•Enhance the country office profile by maintaining country wide and sectoral fact sheets, providing relevant information for dissemination to donors, Governments, Regional office, HQ and others.

•Responding to donor, auditor and external requests as needed.

•Act as Focal Person for donor compliance; provide guidance to Technical Coordinators, Finance & Global Supply Chain.

•In coordination with the DDP, Field Coordinators / Project leads and the Grants team, roll out the Project Cycle Meetings (PCM), as well as monthly/regular grants review meetings which include representation from each unit (finance, programs, Supply chain) and ensure proper follow up of action points

•Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.

•Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance.

•Assist in preparing, reviewing and modifying memoranda of understanding and grant agreements.

•Lead management of implementing partners in line with internal protocols

•Monitor and support the use of grants management tools such as FM01, BvAs, procurement planning and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts on potential challenges/obstacles

•Work with the Grants Managers and Officer to ensure that reports to donors are submitted on time; that reports are coherent and accurate.

•Lead direct management of the Grants Unit staff and provide professional development/capacity building as needed.

•Build the grants management capacity of program staff by facilitating training and provide one on one follow up support in report writing, proposal development and other related topics as needed.