Budget & Reporting Specialist

Job Title:

Budget & Reporting Specialist

Department/ Program:

Finance

Work Location:

IRC-Bangladesh, Cox’s Bazar Office

Line Manager:

Deputy Director Finance

Grade:

7A

Contract Length

1 year (with possibility of extension)

Program Brief

Founded in 1933, International Rescue Committee (IRC) is one of the world’s leading agencies working in post-conflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development.

IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Through 2018, the IRC’s response strategy will primarily target Rohingya refugees in Cox’s Bazar, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC is growing its programming to cover education and livelihoods/DRR, as well as its geographic foot print in the host community and to other parts of the country.

Purpose of the Role

The Budget and Reporting Specialist assists the Grants and Finance team by managing the day-to-day budget and financial reporting management function. The Budget and Reporting Specialist ensures that budget and reporting issues are immediately attended to and ensures that donor budgets are prepared in accordance with IRC and donor requirements and are submitted on time.(S)He will develop budget management tools and conduct trainings to improve efficiency, donor reporting and compliance.

Highlights of Key Responsibilities

·Act as focal point for new budget preparations for the country program. Under the guidance of the Financial Controller and in coordination with Grants Coordinator, prepares budgets for new proposals and revises existing budgets, ensuring that all costs are covered and are not under/over budgeted in addition to ensure accurate use of IRC and donor budget formats.

·Prepare monthly Budget versus Actual (BvA) reports as per donor format on a monthly/regular basis for all active grants and distribute to the budget holders on time.

·Prepare and update spending plans for all active grants in conjunction with designated budget holders. Reviews budget spending and advises relevant staff on spending status. Requests feedback on all over/under spending.

·Participate in regular Project Cycle Meetings including Grants Opening, regular BVA/Grants review, closure meeting etc.

·Prepare new budget line coding (T2 codes) for each new grant.

·Draft donor financial reports for review by the Finance Controller and respective budget holders; ensure reports are in compliance with donor reporting formats and submitted in a timely manner as per contractual requirements.

Deliverables

·Produce budget for all new grants with precision and efficiency.

·Develop monthly/regular BVA report and share with the respective budget holders for review.

·Draft donor financial report for internal review.