ICT Senior Associate (ICT/IM )
Juba
- Organization: UNOPS - United Nations Office for Project Services
- Location: Juba
- Grade: Administrative support - LICA-7, Local Individual Contractors Agreement
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Occupational Groups:
- Administrative support
- Communication and Public Information
- Information Technology and Computer Science
- Closing Date: Closed
Background Information - PSC
Peace and Security Cluster
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.Background Information - Job-specific
The program has been coordinating and providing quality assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s’ current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, emergency mitigation measures for improperly stored small arms and ammunition (SAA) (as required), Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, entry point control using Explosive Detection Dogs (EDD) and data management.
Functional Responsibilities
Purpose of assignment
Under the direct supervision of the National ICT/IM Officer, who reports to the Chief of Operations, and technical guidance of the ICT colleagues in HQ, the ICT/IM Associate is responsible for providing efficient and effective ICT/IM management and support to the UNMAS Programme in South Sudan. In the discharge of her/his duties, the ICT Senior Associate liaises with UNOPS/UNMAS Programme support colleagues in order to ensure best support.
Functions / Key Results Expected
- ICT/IM client services, management and administration
- IT and Communication Support
- Team Management
- Knowledge Building and Knowledge Sharing
1. ICT/IM client services, management and administration
Ensures efficient and effective ICT/IM client services, management and administration, focusing on achievement of the following results:
- Administer the Program's information management systems including IMSMA (Information Management System for Mine Action), associated databases and archives.
- Perform monthly data audits to verify the relevance, integrity and quality of information.
- Perform qualitative and quantitative data control in coordination with operations.
- Perform regular system updates.
- Ensure that information management products are adequately and accurately used by implementing parties.
- Check the installation of the IMSMA system to ensure that it is operational and that it meets the needs of the program.
- Control the distribution of data and relevant information management products to partners and establish processes for updating, transmitting and exchanging data.
- Ensure compliance with operational procedures and standards for information management.
- Prepare lists, reports and spreadsheets and dashboards presenting information relating to explosive risks and the operations carried out.
- Report any anomaly observed that could affect the functionality and accuracy of the information management system.
2. IT and Communication Support
Ensures efficient network administration, focusing on achievement of the following results:
- Administer, install and upgrade UNMAS LAN infrastructure, design, and configuration.
- Provision and administration of office automation services, mailing services, intern proxy services, anti-virus protection services, filling system services, database server ices and any other services as needed.
- Ensure regular backups of the server’s data on a strict schedule as well as provision of data archives to requesting staff members.
- Administer updating, and maintaining the UNMAS intranet and Internet.
- Support the emailing system of UNMAS through communication with the hosting company.
- Provision and maintenance of power protection schemes and equipment for the concerned IT communication and related equipment as well as maintenance procedures.
- Understanding and ability to apply modern IT technologies in support to IMSMA database analysis and reporting improvement.
- Leverage Geographic Information Systems (GIS) for map production and geographic data management while promoting data standards and harmonized management of geographic data/information.
3. Team Management
- Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
- Provide oversight, ensuring compliance by team members with existing policies and best practices.
4. Knowledge building and Knowledge sharing
- Support colleagues from the ICT/IM section to build and maintain required level of understanding, knowledge and working practice within the IMSMA background.
- Maintain quality assurance of data on identified areas, treated, victims and activities related to capacity development.
- Provide support in training and advice, technical assistance to IMSMA users and program partners.
- Support the development of IMSMA training tools, lead training courses delivered by stakeholders and partners.
- Provide technical support for newcomers (notebooks and desktops preparation – hardware and software).
- Identify the needs or gaps where additional training should be performed to improve the IMSMA understanding, data accuracy and timely reporting.
Impact of Results
The effective and successful achievement of key results by the ICT/IM Senior Associate directly affects the overall efficiency and effectiveness of the relevant business unit/project, in ICT management, impacting the timely and effective implementation of the respective services and deliverables. This ensures client satisfaction and promotes the image and credibility of UNOPS as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.
* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
Education/Experience/Language requirements
- A First level University degree (Bachelor’s Degree) in information management system, Information Technologies, geomatics or other related fields with 3 years of relevant experience OR
- Secondary education (A High School or equivalent) with 7 years of relevant experience is required.
- Relevant experience is defined as experience in the field of information technology, Information Management or telecommunications and systems.
- A minimum of 2 years of experience in the usage of MS Office, MS Access, Database management, ArcGIS software is required.
- Experience in SQL language and/or Adobe CS is desired.
- Fluency in English (speaking, reading & writing) is required.
- Knowledge of another official UNOPS language is an asset
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
* ONLY NATIONALS OF SOUTH SUDAN ARE ELIGIBLE TO APPLY!
Competencies
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Contract type, level and duration
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-7 (ICS-7)
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Considerations
* ONLY NATIONALS OF SOUTH SUDAN ARE ELIGIBLE TO APPLY
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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