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HR Assistant (Learning & Development)

Paris

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Paris
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Human Resources
    • Administrative support
    • Education, Learning and Training
  • Closing Date: Closed

OVERVIEW

Post Number : HRM048

Grade : G-5

Parent Sector : Bureau of Human Resources Management (HRM)

Duty Station: Paris

Job Family: Human Resources

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 22-MAR-2021

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

(Only candidates who are entitled to work in France may apply to this position)

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director, Bureau of Human Resources Management, the supervision of the Head, Centre for Learning & Partnerships’ Development, and the guidance of the HR Officer (Learning), the incumbent will provide support services in a range of specialized tasks related to the provision of learning and development activities for the staff of the Organization, and to the administration of the Internship programme.  In particular, the incumbent will do the following:

Long Description

Learning & Development

  • Participate in the design and delivery and follow-up of a wide range of learning & development programmes and activities, including virtual and in-person instructor-led training, online materials and other approaches.
  • Assist participants of learning & development programmes and activities, by making recommendations of online or instructor-led training, and responding to enquiries.  
  • Assist with workshop logistics for in-person and online instructor-led training, including developing communication materials. Provide production and facilitation assistance in virtual events, such as through Zoom, and logistical assistance for in-person events.
  • Administer learning & development activities through the learning management system to ensure efficient participant management. Create and run relevant reports on the learning & development initiatives, and present analytics in an appropriate format to enable decision-making by the supervisor.
  • Test and publish new materials on the learning management system, and transform learning content into an appropriate format, using authoring tools, Microsoft Office, or video/audio.
Long Description

Internship Programme

  • Administer the internship programme, including providing process and technical assistance to both candidate interns and hiring supervisors, acting as a key contact to all stakeholders during the internship, and at separation from the Organization of the intern. 
  • Ensure adherence to the internship policy and practices, and suggest modifications to internship processes and practices as needed.
  • Carry out administration of the internship platform, providing technical assistance to the users where required, and solving technical issues raised in cooperation with the technical services concerned. Generate statistical reports from the platform for the supervisor and colleagues. 
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

  • Completed secondary, technical or vocational school.

 

Work Experience

  • A minimum of 5 years of work experience in administration, learning and development, recruitment and selection, or a related field.

 

Skills and competencies 

  • Strong organizational skills, demonstrated through an ability to prioritise and plan activities, and to coordinate with colleagues as required.
  • High level of attention to detail, including when working to tight deadlines and / or with a range of data and information sources.  
  • Strong interpersonal skills, demonstrated through an ability to assist with facilitation of learning events, interact with all stakeholders, and provide advice on various aspects of learning & development and internships.
  • Ability to take the initiative, and an understanding of when to liaise with other colleagues before taking action.
  • Discretion, integrity and an irreproachable respect for confidentiality.
  • Strong writing skills and an ability to adapt writing style for the audience.
  • Strong IT skills, including with Microsoft Office software.

 

Languages

  • Excellent knowledge of English or French and  good knowledge of the other. 

 

DESIRABLE QUALIFICATIONS

 

Work Experience

  • Experience of administering learning and development activities via a learning management system, in particular Cornerstone OnDemand.
  • Experience of developing materials in authoring software such as Articulate Storyline, Rise, and/or developing video and audio materials.  
BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

 

For more information in benefits and entitlements, please consult ICSC website.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

This vacancy is now closed.
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