Senior Procurement Assistant

This Job Opening is available to eligible UNHCR staff members and external applicants.
Candidates must be legally present in Hungary at the time of application, recruitment and hire. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Senior Procurement Assistant

Organizational Setting and Work Relationships
The Senior Procurement Assistant supports procurement activities within Headquarters. The incumbent is supervised by a (Senior) Procurement Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the supervisor on complex issues.  The incumbent maintains regular working contacts on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors. The duties of the incumbent are to support procurement activities by exercising efficiency in the procurement process.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Support purchasing activities and assist with planning and goods deliveries, and provide information on the  status of requests and the availability of items in the supply chain.
- Provide reports and updates periodically and on request.
- Prepare procurement plans and ensure their implementation.
- Assist with commercial bid-tabulations from tenders and with the establishment of global framework agreements.
- Provide assistance to Field Offices and other customers on procurement related activities.
- Support the work of managers in a timely manner when responding to field requests for information and advice.
- Assist with the evaluation of purchase requisitions to ensure that specification, delivery dates and all other requirements are in order and in line with UNHCR financial and procurement rules and regulations.
- Process requests received for procurement of assigned goods/products.
- Prepare Purchase Orders for approval.
- Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
- Assist with the preparation of proposal review to be presented to the Committee on Contracts.
- Maintain accurate data in all relevant business systems.
- Compile statistical information to identify trends and developments in procurement related matters that will assist in decision-making.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Logistics, Supply chain, Procurement.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
2 years relevant work experience.

Desirable
Not specified

Functional Skills
SC-Contract management
SC-Supply Planning
SC-UN/UNHCR Procurement Rules and Procedures
SC-Public procurement
SC-Vendor/supplier management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening. The closing date is 08/03/2021
The position number is #10028212

BENEFITS:Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF). Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).