Head of Income Management & Funding Analysis Unit

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Head of Income Management and Funding Analysis Unit

Organizational Setting and Work Relationships
Under the direct supervision of the Head of Donor Relation and Resource Mobilisation Service (DRRM), the Head of Income Management and Funding Analysis Unit (IMFA) will head a small team of international and local staff which tracks, analyses and reports on voluntary contributions from donors. The Unit produces analysis of the trends in donor funding and provides updates on global, regional and country funding situations. The Head of IMFA will provide expert guidance on the impact of the policies, procedures and systems on the transactions and related processes and procedures performed by DRRM and will support the work of DRRM and PSP in the implementation of IPSAS in relation to revenue recording and follow-up.
The incumbent will work closely with the Division of Strategic Planning and Results (DSPR) on global resource allocation and management issues including support to the work of Resource Planning and Management Board (RPMB) chaired by the Deputy High Commissioner and the Finance Committee led by the High Commissioner. S/he will work closely with the Division of Financial and Administrative Management (DFAM) on issues related to revenue recognition, donor reporting, and periodic audits. The incumbent will also guide the regional bureau/operations on the funding status and subsequent resource management issues in line with the prevailing Resource Allocation Framework (RAF).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Oversee the provision and enhancements of systems to record donors¿ contributions in collaboration with DIST including establishing and improving a business intelligence system that provides timely funding updates as well as key information and analytics in support of fundraising and resource allocation.
- Re-engineer business processes for income management and revenue recognition as well as donor reporting to ensure quality of data, and organizational transparency on funding and related performance on results in collaboration with DSPR, DFAM and DIST.
- Support organizational resource allocations through the various in-house processes including Resource Allocation Process, notification of resource allocation decisions by the bureau and operations under the delegated authority given by RAF, and other resource allocations through RPMB.
- Lead and coordinate on forecasting income to support provision of maximum OL budget without exposing the organization a financial risk.
- Provide guidance and clarification on the interpretation of funding status, RAF on local funding sources, and subsequent resource allocation implications.
- Oversee and undertake funding needs and gaps analysis of the operations in a structured manner.
- Detect operations where implementation of earmarked contributions may potentially be problematic and take necessary measures so that obligations to the donors could be fulfilled and refunds to donors would be minimized.
- Establish and review mechanisms for monitoring of donor requirements and reporting for improved efficiency and accuracy.
- Introduce and communicate appropriate system and procedural changes including setting up clear guidance.
- Ensure donors contributions are recorded properly by colleagues from different sections within DRRM as well as from PSP in Copenhagen and the Global Issue Unit in the Brussels.
- Enforce compliance of policies on income management including policies on Indirect Support Cost, and acceptance and recognition of contributions.
- Ensure proper monthly and year-end closure of accounts in collaboration with DFAM.
- Supervise and coach staff under the direct supervision enabling access to learning and career development opportunities.
- Handle other income-management tasks.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P4/NOD - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education
Business Administration, Finance, Information Management,
Operations Management, or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Minimum 7 years of relevant experience at the professional level, including leading a technical team. Proven experience in resource management especially at the global or regional level. Exposure to management and change initiatives in an international, decentralized and/or multinational environment, with specific experience implementing Enterprise Resource Planning (ERP) initiative within the UN system. S/he must also possess a proven ability to identify and implement system and process improvements. Excellent computer skills. Specifically, ability to turn data into insights, high level of proficiency in data analysis and presentation tools including MS Excel, Power BI, and Tableau. Good knowledge of ERP systems and UNHCR¿s Global Focus. Sound knowledge of UNHCR budget and RBM structure is a must.

Desirable
Familiarity with grant management in general and the contribution management module of MSRP in particular is highly desirable.  Experience in business processes analysis and knowledge of optimization tools/programming is a plus.

Functional Skills
MG-Resource Management
PG-Resource performance analytics and business intelligence
PG-Funds management analysis
PS-Fundraising databases and software
ER-Donor Reporting and Related Tracking Systems
DM-Data Analysis
MG-Team motivation
BU-UN/UNHCR Budgetary cycle
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M001L3 - Empowering and Building Trust Level 3
M002L3 - Managing Performance Level 3
M006L3 - Managing Resources Level 3
M005L3 - Leadership Level 3
M003L3 - Judgement and Decision Making Level 3
M004L3 - Strategic Planning and Vision Level 3
X002L3 - Innovation and Creativity Level 3
X001L3 - Analytical Thinking Level 3
X003L3 - Technological Awareness Level 3

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Please note that the closing date for vacancies advertised in this addendum is Thursday 4 March 2021 (mid-night Geneva time).