Financial Oversight Coord

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Financial Oversight Coordinator

Organizational Setting and Work Relationships
The Financial Oversight Coordinator is the primary day-to-day link between external auditors (United Nations Board of Auditors) and UNHCR¿s management and staff both at Headquarters and in the Field. The incumbent plays an active role in ensuring that UNHCR¿s management addresses and responds to external audit recommendations in a timely manner with actions that effectively strengthen the Organization's internal control system and business processes. The incumbent will also be entrusted with assisting in the coordination and implementation of the recommendations issued by other oversight mechanisms, as well as in addressing financial matters arising from various donors¿ reviews or in relation to donor funding agreements.
The Financial Oversight Coordinator will contribute to policy research, review, and will analyse and propose improvements to the existing financial management practices, for fraud prevention and detection and internal control mechanisms with the aim to ensure good functioning and integrity of the financial systems in UNHCR.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Coordinate UNHCR`s external audit function to enhance the Organisation¿s control environment and financial management function and ensure the UNBOA has the information and tools needed to perform its function.
- Prepare research and analysis on significant and recurring external audit matters for senior management, both at Headquarters and in the field.
- Advise the supervisor and other managers on effective application of financial management policies and practices; and highlight weaknesses in the internal control system within UNHCR.
- Develop and maintain working contacts with the external auditors to promote a favorable and efficient work environment, transparency and a high level of collaboration in order to ensure the effective delivery of audit work plans.
- Act as the focal point within UNHCR for external audit matters and coordinate audit missions.
- Ensure that appropriate and timely response is provided to the external audit recommendations, queries, documents and information requests addressed to UNHCR, inform Senior Management of the status of implementation of such recommendations and follow-up on the measures taken at corporate level in respect of external audit reports.
- Ensure that appropriate and timely response is provided to the internal audit and other oversight recommendations addressed to the Division.
- Provide information and analysis to DFAM management on audit recommendations related to financial and administrative management matters and their root causes.
- Participate in regular meetings in relation to the status of oversight issues with, inter alia, auditors, Regional Bureaux, Divisions, IGO.
- Contribute to the development of  new or revised financial, accounting and administrative management policies, procedures, processes and systems at the corporate level, ensuring that these are addressing the needs and reflect the realities of the Organization and are line with IPSAS, UN Financial Regulations.
- Contribute to development and improvement of the internal control system and the mechanisms related to the issuance of the annual Statement of Internal Control.
- Together with the supervisor, prepare conference room papers, statutory reports and presentations for UNHCR¿s governing bodies (member states), including for informal consultations, on external audit reports and measures taken by the Organization in this respect.
- Prepare analysis of the findings and contribute to formal responses in relation to financial audit matters raised as part of various reviews, verifications or due diligence exercises conducted by donors and other external parties.
- Assist the supervisor in reviewing donor funding agreements and other administrative MOUs.
- Contribute to the larger efforts and initiatives led by DFAM in respect of fraud prevention and detection within UNHCR, including in developing training materials, manuals for use by field offices and fraud risk assessments.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P4/NOD - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education
Finance; Business Administration; Accounting;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Auditing;             Accounting;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Minimum 7 years of previous job experience in the areas of administration, audit, finance or programme in UNHCR.
Good knowledge of the UN system, its rules, procedures and processes.
Good understanding of internal and external audit functions and objectives.
High level of understanding of UNHCR policies and activities and knowledge of internal control systems.
Clear judgment and tact in the frequent contacts within and outside UNHCR.
Excellent communication skills, and the capacity to communicate complex issues in easy to understand terms.
High ethical and professional standards.
Computer literate in MS Office applications.
Excellent drafting skills.

Desirable
Several years of field experience in UNHCR.
Good knowledge of UN Financial Regulations and Rules and UNHCR Financial Rules

Functional Skills
FI-Financial auditing
FI-International Auditing Standards
IG-Fraud prevention policy and activities
IG-Fraud risk assessment
CO-Drafting and Documentation
CO-Strategic Communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M001L3 - Empowering and Building Trust Level 3
M006L3 - Managing Resources Level 3
M004L3 - Strategic Planning and Vision Level 3
M002L3 - Managing Performance Level 3
M003L3 - Judgement and Decision Making Level 3
X005L3 - Planning and Organizing Level 3
X001L3 - Analytical Thinking Level 3
X006L3 - Policy Development & Research Level 3

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Please note that the closing date for vacancies advertised in this addendum is Thursday 4 March 2021 (mid-night Geneva time).