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Program Associate, RECAP Program

Rome

  • Organization: IDLO - International Development Law Organization
  • Location: Rome
  • Grade: Administrative support - Level 3 - Process Management Support Role
  • Occupational Groups:
    • Operations and Administrations
    • Public Health and Health Service
    • International Relations
  • Closing Date: Closed

ORGANIZATIONAL CONTEXT

The Health Law Team is responsible for the development, implementation and support for health-related programs within IDLO. In particular, IDLO – in collaboration with WHO – is implementing a comprehensive Programme to support efforts in preventing and controlling noncommunicable diseases (NCDs). The Program builds regulatory and fiscal capacity needed to support the development, adoption, implementation and monitoring of cost-effective diet and physical activity interventions, such as reformulation, regulation of the marketing of foods and non-alcoholic beverages to children, promotion of physical activity, and fiscal disincentives to the consumption of sugar-sweetened beverages. The Programme creates enabling environments for evidence-informed, coherent, and equitable public policies and government interventions to promote healthier diets and active living, complementing WHO’s regional consultations, workshops and technical guidance to date.

As part of the team and reporting to the RECAP Program Lead, the RECAP Program Associate works in close collaboration with the Health Law Team, IDLO’s Offices (Headquarters and Field Locations) and internal support functions (e.g Human Resources, General Counsel, Finance, Procurement) to provide administrative and process support in order to support the RECAP Program delivery.

THE POSITION

In close coordination with the health law team, the Program Associate will be responsible for the following main duties:

1.Provide administrative support to the health law team and ensure process integrity in the framework of the RECAP Program implementation, including:

  • Support mission preparation including preparation of Travel Request, visa, etc.;
  • Ensure internal IDLO processes are followed including preparation and follow up of Travel Requests, Payment Request, Purchase Requisitions;
  • Draft meetings minutes, including of calls with external donors/partners;
  • Organize and maintain master file of program-related data and materials, program record files, technical publications, contracts, etc., to be made available to management when requested;
  • Support the implementation of consistent templates and tools across the various programs;
  • Assist with translations related to the program (if applicable).

 2. Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g. HR, Office of the General Counsel, Finance, Procurement) to support the implementation of the RECAP Program focusing on the following:

  • Support in processing contracts and amendments for Contractors/Consultants. Maintain up to date files and alert the Supervisor of action needed to be taken;
  • Coordinate with Human Resources to ensure that administrative aspects of new hires are processed;
  • Provide support to program development including coordinating amongst program teams and support functions;
  • Coordinate the transmission of draft and narrative reports between offices/units;
  • Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips;
  • Assist in the organization of institutional and program events/courses/external visits/presentations, and coordinate with other IDLO interested departments about these.  

3. Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, RECAP Program summary status reports, and RECAP Program donor narrative reports, including:

  • Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports;
  • Provide input into IDLO publications, communications materials, web content, etc.
  • Perform other duties as requested by the Supervisor.

IDEAL CANDIDATE PROFILE

Education and Work Experience

  • University degree in Development, Law, Public Health, Business or similar field is required. 
  • 1-3 years of relevant professional experience, providing program support preferably within international organizations/settings.
  • Previous experience working at the intersection between the law and public health would be considered an advantage.

Languages

  • Fluency in English is required. French and/or Spanish language would be considered an advantage.

Specific knowledge, skills and competencies

  • Excellent written and verbal communication skills.
  • Excellent interpersonal skills and the ability to work constructively with several internal service departments.
  • Familiarity with standard program and data management tools.
  • Works well with others and actively participates, works effectively across and within IDLO organizational boundaries.
  • Ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
  • Proven ability to see through tasks set and deliver results.
  • Ability and willingness to travel to field locations, if necessary.
  • Sound knowledge of Microsoft Word, Excel, PowerPoint and other ICT and internet software.
  • Keen sense of ethics, integrity, credibility, and commitment to IDLO’s mandate.

TERMS AND CONDITIONS

IDLO shall offer the selected candidate an affiliate contract through December 2021.

Salaries and benefits paid by IDLO to employees are exempt from taxation in Italy. IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction. IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and encourage diverse applications.

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities.

The Director - General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

This vacancy is now closed.
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