Administrative Assistant

OVERVIEW

Job Title:    Administrative Assistant

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: UNESCO Kabul Office

Job Family: Admin/Finance

Type of contract : Service Contract

Level : SC5

Duration of contract : 9 months, with 3 months probationary period (with possibility of extension subject to satisfactory performance and availability of funds)

Recruitment open to : Internal/External

Application Deadline (Midnight Paris Time) : 03 MAR 2021

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Only Afghan nationals are eligible for this position

 

Under the overall supervision of the Director of the Office and the direct supervision of the Senior Finance and Administrative Officer, the incumbent will perform the following duties:

Long Description

General Accountabilities
 
- Assist in the preparation of documents/reports; 
- Compile, verify and maintain records of transactions and Office activities;
- Classify and code material relating to a number of subject areas and maintains general office files; 
- Search Office files and records relating to a variety of topics for information and reference from automated systems;
- Select information and record in correspondence, technical papers, project/ programme plans and general reference documents;
- Draft routine correspondence, cables, memorandums and reports on the basis of oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.

Long Description Long Description

Budget Accountabilities

 

- Register actions/data; perform non-complex corrections in systems.  
- Verify transactions and check data/figures; identify and correct errors/anomalies and assist to input corrective action in the management information systems.
- Assist in preparation of budget, check completeness, accuracy and compliance of documentation; 
- Assist in the production of a variety of financial reports and statistics related to regular and extra budgetary funds;
- Extract data and information from the automated financial and programmatic systems and prepare standard reports.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

EDUCATION 

Bachelor degree with specialization in business administration, human resources management, finance, accounting or any related fields.

 

WORK EXPERIENCE

At least three years of experience in a similar position, knowledge of UN/UNESCO is an asset.

 

SKILLS

The work requires knowledge of office rules, procedure, protocols to carry out a variety of administrative tasks preparing/ reviewing/editing of correspondence. Documents and report; maintaining/ updating filling and reference systems and other computerized system (e.g.: work plans. Mailing lists; assembling documents for statutory and other meetings).

Computer literacy and ability to use effectively word processing and office technology equipment’s.

 

LANGUAGES

Excellent knowledge of English and knowledge of local languages (Dari and/or Pashto)

DESIRABLE QUALIFICATIONS BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For more information in benefits and entitlements, please consult ICSC website and UNESCO's career website.

ASSESSMENT

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

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Applications without filled Personal History Form or incomplete applications will not be considered

 

UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.