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Project Finance Officer

Copenhagen

  • Organization: WHO - World Health Organization
  • Location: Copenhagen
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Project and Programme Management
    • EU/CSE Division of Country Support and Health Emergencies
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The Division of Country Support, Emergency Preparedness and Response (CSE) supports the development and delivery of WHO's strategic engagement portfolio in Member States with and without country offices. It aims to maximize WHO's impact in countries by helping them realize their health and development ambitions and strategies in line with the European Programme of Work (EPW) and the Sustainable Development Goals (SDG). CSE recognizes that each country is different and needs tailored collaboration. The Division works by bringing people and units together across WHO divisions, offices and key partners. The Division has the principal function to develop mechanisms that help the organization understand, strategize, implement and connect for country impact. In this, it focuses on gathering, analyzing and presenting information for country impact; developing, tracking and refining strategic country engagement plans; supporting programme implementation in countries; and facilitating effective collaboration and networks within the organization and with countries and partners. This includes working with partners and Member States to manage and respond to the health needs of refugees and migrants, with a focus on access to health services and on preparedness for refugee and migrant influxes.

CSE operates in particular proximity to Country Offices and provides opportunities for frequent mobility between assignments in the Division and in countries (in particular for team lead positions). Individual technical officers will have -in addition to their specific technical focus- a geographic responsibility by virtue of being a focal point for a limited number of country offices, for which they will provide support across all technical areas covered by CSE.

The Division houses the WHO Health Emergencies Programme (WHE) that provides technical guidance and operational support to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies. WHE assists countries to contain and mitigate the risk of high-threat diseases and infectious hazards; to detect and assess emergency health threats and inform public health decision-making; and to respond rapidly and effectively to emergencies under a coordinated Incident Management System. It ensures WHO's work in emergencies is effectively managed, sustainably financed, adequately staffed and operationally ready to fulfil its mission. Its hub-and-spoke structure ensures country-specific and inter-country activities in priority countries.

The Country Implementation Support unit facilitates the determination of capacity and resource needs for implementing WHO's strategic plans for countries, as well as the provision of integrated technical and operational support - focusing in particular on supporting the implementation of complex, multi-country projects on select priority issues such as migration. The unit is key to the maximising WHO's presence in countries with and without offices by facilitating appropriate and sustainable modalities for country support. Main deliverables of the unit include: individual country presence plans, based on a broader country engagement strategy for the Region; facilitating cross cutting county response modalities (e.g. by regional response teams); project implementation support (initially focused on EU projects); and coordination and support of the Regional Office portfolio on migration. Within the Regional Office, the unit collaborates most closely with the Division of Business Operations on issues related to the sustainable financing of country operations and human resources, and with the Regional Directors' Division and the WEU Office on relations with external project partners, in particular the EU

DESCRIPTION OF DUTIES

Within the framework of the EU COVID-19 Solidarity for Health Initiative in the Eastern Partnership, and under the leadership of the Team Lead, the incumbent ensures sound financial management and implementation of the DG NEAR funded Eastern Partnership programme to ensure the successful execution of the initiative in compliance with the WHO and donor requirements.

Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:

1. In collaboration with the Project Management Officer and the RO/CO project teams, the incumbent executes the tasks related to the daily budget and financial implementation of the project within the WHO financial and accounting system vis-a-vis EU funding requirements.

2. Ensures proactive and efficient award administration and follow-up both in regional and country offices including workplan funding; support, monitor and report on financial implementation in compliance with WHO rules, Standard Operating Procedures (SOPs) and delegations of authority.

3. Maintain Project Workplans in GSM for the regional office and manage all the award and financial and procurement related transactions end-to-end. When needed provide related support to the country offices in workplan management.

4. Tracks project financial implementation; manages budget allocations and takes necessary actions to support project delivery .Provides recommendations and analysis related to project management decision-making on resource allocation and utilization for optimal results.

5. Monitor and review the financial implementation and utilisation of the project resources (checking eligibility of costs, reviewing certificates of expenditure, monitoring budget categories, etc.) and reporting deadlines in accordance with the donors' specific reporting schedules and requirements in close collaboration with the Project Management Officer and the CO project teams.

6. Perform review on all actual and planned resources vs project budget, and report discrepancies. Develops internal and external financial reporting and analyses on the project financial implementation in cooperation with the relevant internal teams.

7. Provides guidance and advice to the project staff, both at regional and country level, with respect to WHO rules, policies and procedures related to funding management and reporting.

8. Perform other related duties including replacing and backstopping as required.

REQUIRED QUALIFICATIONS

Education

Essential: University degree (Bachelor's level) in public administration, political science, business, economics, international affairs, development studies or related area.
Desirable: University degree (Master's degree or equivalent) in any of the above disciplines or a combination of training and professional experience relevant to the position.

Experience

Essential: At least 2 years of relevant work experience in budgeting, financial monitoring and reporting.
Desirable: Relevant experience working with the United Nations or with WHO or with countries part of WHO European Region. Demonstrated experience working with multi-country initiatives and complex/large-scale projects.

Skills

1. Demonstrated knowledge of the WHO system and operational context, donor funding, award management and reporting. 2. Excellent organizational and analytical skills. 3. Demonstrated writing and communication skills. 4. Flexibility and ability to adapt to changing priorities. 5. Interpersonal skills, diplomacy, tact and discretion, sound judgment and initiative6. Demonstrated ability to work within a multi-disciplinary and multi-national team(s).7. Emotional intelligence; Ability to identify and manage one's own emotions, as well as helping others to do the same.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French,Russian,Germa.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 48,805 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2839 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
This vacancy is now closed.
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