Integrated Warehouse Assistant [Data and Asset Management]

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Chief Integrated Warehouse (IW), the duties of the Integrated Warehouse Assistant [Data and Asset Management] will include but are not limited to the following:

• Create and enforce policies for effective data management.

• Formulate techniques for quality data collection to ensure adequacy, accuracy and legitimacy of data.

• Devise and implement efficient and secure procedures for data handling and analysis with attention to all technical aspects in Umoja.

• Support others in the daily use of Umoja systems and ensure adherence to legal and IWs standards.

• Assist with reports and data extraction when needed.

• Development of a meaningful transaction history file of assets using both manual and automated Enterprise Resources Planning (ERP) tools such as UMOJA and requisite reporting abilities and capabilities.

• Conduct accurate inventory performance analysis using the following metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analysis, excess inventory analysis, ranking (ABC) analysis;

• Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures in the IWs;

• Ensure accountability and proper tracking mechanisms to meet the expected organizational standards and goals;

• Verify the accuracy of the data recorded/updated in the assets control system.

• Monitor and verify accuracy of inventory data captured in the Inventory Management System UMOJA or equivalent systems.

• Identify discrepancies in the inventory and liaise with asset holders to resolve problems, when required.

• Create customized views through Business Intelligence Reports or other reporting tools in order to analyze inventory status, as required;

• Monitor the assets and material in the Integrated Warehouse;

• When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;

• Perform any other related task as required by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Logistics, Warehouse, Supply Chain, Business Administration, OR any other related field.

Required experience: 36 Months Experience remark:

At least a minimum of 3 years post-school working experience as a data manager/analyst and warehouse environment, property control work, inventory management assignments in a reputable organization. An equivalent accumulated amount of field experience, and good knowledge and experience of Inventory Management Systems and understanding of the policies and related procedures.

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise: Inventory, asset and warehouse management Area of expertise details:

• Quarterly monitoring report is produced and evaluated, and corrective measures identified, and implementation plan produced.

• 100% data accuracy in UMOJA (or equivalent ERP) Inventory Management system for both expendable and non-expendable assets

• Zero discrepancy tolerance.

• Development of capacity through coaching, mentoring and formal on-the-job training, when working with national staff or (non-) governmental counterparts, including Implementing Partners (IPs);

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;

• A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Driving license: Yes Competencies values:

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 28-02-2021