Programme Associate
Apia
- Organization: UNDP - United Nations Development Programme
- Location: Apia
- Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Administrative support
- Resilience and Climate Change
- Project and Programme Management
- Environment and EnergyEnvironment and Energy
- 7
- Closing Date: Closed
Background
Duties and Responsibilities
- Presentation of thoroughly researched information for preparation and implementation of UN Common Country Analysis, UNPS and UNDP’s Sub Regional Programme for the Pacific;
- Presentation of background information for formulation of project documents, work plans, budgets, proposals on implementation arrangements;
- Effective application of Results-Based Management (RBM) tools and support to establishment and achievement of management targets. Establishment of mechanisms to track progress and maintenance of RBM database.
- Support to initiation of new projects, with responsibility for entering project into UNDP’s ERP system (Atlas) and preparation of required budget revisions;
- Provision of guidance to implementing partners and responsible parties on routine implementation of projects, tracking use of financial resources;
- Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports;
- Analysis of the situation in programme, identification of operational and financial bottlenecks, and development of solutions;
- Support to preparation and conduct of audits, and implementation of audit recommendations;
- Support to planning, conduct and follow-up to activities under the UN Harmonized Approach to Cash Transfers (HACT), including Micro Assessments and Assurance (Spot Checks, Programme Visits and Audits).
- Review and quality assurance of the supporting documents for payments and of NEX/NIM project financial reports;
- Ensure proper controls of the supporting documents for payments, and review project and financial reports with the project teams on monthly basis. Maintenance of complete project documentation in an effective filing system;
- Maintenance of the internal expenditures control system;
- Guiding the effective formulation of procurement plans and monitoring of their implementation; entering and updating UNDP-managed procurement data into the PROMPT system;
- Ensuring that all procurement and financial actions are undertaken in full compliance with the UNDP Financial Rules and Regulations, and Programme and Operations Policies and Procedures;
- In collaboration with the UNDP Global Shared Services Unit, correct supporting documents for payments and address budget check errors and exceptions.
- Analysis of information on donors, preparation of donor profiles and database, and establishment of contacts with donor counterparts as required;
- Tracking and reporting on mobilized resources;
- Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.
- Organizing and acting as facilitator/resource person in trainings on project planning, implementation and RBM for UNDP MCO staff and staff of implementing agencies and programme governments;
- Documentation and synthesis of lessons learnt and good practices in programme and project planning, implementation and RBM;
- Providing regular contributions to UNDP knowledge networks and communities of practice.
Competencies
Core Competencies:
- Ability to make new and useful ideas work: Adapts deliverables to meet client needs.
- Ability to persuade others to follow: Proactively seeks and recognizes contributions of others.
- Ability to improve performance and satisfaction: Appropriately involves team in different stages of work and decision-making.
- Ability to listen, adapt, persuade and transform: Expresses information and views with adaptive reasoning and appreciation for complexity and variation.
- Ability to get things done while exercising good judgement: Takes responsibility for addressing critical situations and delivering core value.
Technical/ Functional Competencies:
Knowledge Management
- Ability to capture, develop, share and effectively use information and knowledge.
- Ability to engage with other agencies, donors, and other development stakeholders, and forge productive working relationships.
- Ability to plan, organize, and control resources, procedures and protocols to achieve certain goals.
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
- Ability to create a process to achieve financial goals.
- Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner.
- Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled.
- Ability to work effectively with diverse of professionals towards common goals.
Required Skills and Experience
- Secondary Education, preferably with specialized certification in Accounting and Finance (minimum requirement);
- University Degree in Finance/Accounting, Business or Public Administration, Environment Management, Economics, Political or Social Sciences or related areas is desirable and an advantage;
- Internationally recognized project management certification and/or procurement certification is an asset.
- Secondary education with at least 7 years of progressively responsible administrative or programme experience is required at the national or international level;
- OR Bachelor’s degree in above areas with at least 4 years of relevant experience;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.), and advanced knowledge of spreadsheet and database packages as well as experience in handling of web-based management systems;
- Familiarity with UNDP operating and reporting systems, including experience in the use of ERP systems, is an advantage;
- Knowledge of UNDP financial and procurement rules, regulations, policies and procedures is an advantage.
- Fluency in English and Samoan both written and verbal.
- This vacancy is open to Samoan nationals only;
- Women candidates are encouraged to apply.
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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