UN ID Card Room Supervisor

Under the guidance and direct leadership of the Chief Security Advisor, the UN ID Card Room Supervisor provide overall supervision of UN policy on UN ID card issues, maintains the UN ID Card Room safe from ID card data loss, ensures timely processing of UN ID cards for all UN staff/ UN Contractors serving in Liberia, and incoming visitors, maintain ID Card equipment in serviceable condition and ensure timely maintenance of the equipment was made by contractors/UNDP IT specialist. Actively participate in compiling of Local Cost-Shared Security Budget (LCSSB) for UN ID card room in order to replenish the stock of supplies for ID production.

• Inspect and ensure that ID card machines function properly all the time.
• Liaise with UNDP IT Unit and ensure that the network system in UNDSS Liberia office is functional.
• In collaboration with UNDP IT, Conduct functional analysis of UNDSS staff computers. 
• Ensure timely issuance of new ID card to staff of the UN system in Liberia which also includes contractors, consultants and special visitors. 
• Assist the UNDP IT staff in Security camera troubleshooting. 
• Be accountable to CSA for all cards issued in strict adherence to standing operating procedure 
• Perform all other duties as required by the CSA/DSA/ FSCO.  

• Ensure proper records of issued ID cards,
• Inspect ID Card machines daily to ensure clear printing.

• Regularly check the stability of WIFI signal in all UNDSS offices 
• Be ready and capable of troubleshooting problems  

• Regularly check all UNDSS computers for viruses.
• Scan all UNDSS pen drive before using on a computer. 

• All cards should be issued strictly based on the duly signed application
• All cards to be issued timely

• Regularly check the operational status of CCTV cameras
• Making sure that security cameras are uninterruptedly connected to UNDP network.

• The main guiding principle of ID Card issue to be the Policy, SOP, and duly signed application.

• Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives

•  Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

• Presentation of information on best practices in organizational change
• Demonstrates ability to identify problems and proposes solutions 

• Data gathering and implementation of management systems
• Uses information/databases/other management systems

• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment 
• Self-development, initiative-taking 
• Acting as a team player and facilitating team work 
• Facilitating and encouraging open communication in the team, communicating effectively 
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.

• Diploma in Computer Engineering. Certificate in Computer networking, Degree in Electronic Engineering is desirable

• At least 5 years of practical experience in assorted IT work. UN experience in required capacity is an asset.

• Fluency in English both written and spoken

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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