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Project Control Assistant (Temporary Appointment - TA)

Quito

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Quito
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Accounting (Audit, Controlling)
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

This Job Opening is available to eligible UNHCR staff members and external applicants.

The shortlisted candidates must live currently in Ecuador. Project Control Assistant

ORGANIZATIONAL CONTEXT
The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Project Control Assistant receives regular guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent has no supervisory role.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

FUNCTIONAL STATEMENT

Accountability
- Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe).

Responsibility
- Assist with monitoring that IP agreements are established for each project.
- Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress.
- Assist with the verification of the financial status of projects by researching files, calculating costs and anticipating expenditures, so that the balance available under each project can be easily monitored.
- Perform other duties as required.

Authority
- Escalate IP issues to supervisors.
- Support the recommendation of acceptance or non-acceptance of IPRs and payment of installments.
- Contact implementing partners for project related matters.
- Have unlimited access to financial and operational records relating to projects.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management.
- Excellent computer skills, in particular in MS Office applications.
- Excellent communication skills.
- Fluency in English and working knowledge of another  relevant UN language or local language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

DESIRABLE QUALIFICATIONS & COMPETENCIES

- Training/certificate in Accounting, Auditing, Business Administration, Finance, Project Management or related field.
- Good knowledge of United Nations financial rules and procedures.
- Good understanding of accrual accounting (such as IPSAS or IFRS).
- Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP). Competencies as defined in Job Profile. Good level of English is strongly desirable since all the policies are written in this language. Moreover, all the communication with Head Quarters is in English. - The shortlisted candidates must sit a written technical test.

- TO SUBMIT YOUR APPLICATION, PLEASE GO TO:
  www.unhcr.org / careers / vacancies / Ecuador / Job Opening 21365. (If you present technical problems, please use another browser).

  NO CVs WILL BE ACCEPTED THROUGH EMAIL.

- For any question regarding the selection process, please send an email to: parreno@unchr.org
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification of financial reports (especially). Other activities of project control include review of project agreements, project audits, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure and external audits.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

Since 2000, UNHCR has been supporting the Ecuadorian Government to host the largest refugee population across Latin America. Until 2017, more than 95% of refugees and asylum seekers came from neighboring Colombia. In 2018 however, Ecuador has witnessed a rapid increase of Venezuelans, who now make up the largest population group of refugees and asylum seekers, despite ongoing new arrivals from Colombia.  This new context has resulted in an increase of budget and number of partners, as well as the scale-up of its programmes, such as humanitarian assistance, self-reliance and community empowerment, etc. So, UNHCR is looking for a Project Control (PC) Assistant, to support the oversight to agreements.

One of the main functions is to review and give reasonable assurance to the projects and financial records, without neglecting the performance and results achieved by the partners (IP). Taking this into consideration the main competencies looked for the position are capacity for analytical thinking, managing resources and planning and organizing, and client and results orientation. Skills to guide and give solutions or alternatives to the programme, as well as partners and implementation of projects ¿ considering the policies and guidelines established ¿ is another asset for the incumbent of the position. The closing date is Tuesday, August 18th, 2020 (Geneva Time) - (Monday, August 17th, 2020 16h49 - Ecuador Time)
This vacancy is now closed.
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